Under general supervision, provides staff administrative assistance in the planning, organizing, and coordinating of educational, vocational and substance abuse treatment services at the Todd Road Jail Facility in the City of Santa Paula.
The ideal candidate will have experience with rehabilitation programs; strong organizational, clerical, computer, writing, communication and interpersonal skills; work efficiently and effectively under pressure;display initiative, and be detail oriented and adaptable to shifting priorities.
Administrative Assistant II
EDUCATIONAL INCENTIVE: Possible educational incentive of 2.5%, 3.5% or 5% based on completion of Associate's, Bachelor's, orMaster's degree.
BILINGUAL INCENTIVE: Incumbents may also be eligible for bilingual incentive depending upon operational need and certification of skill.
AGENCY / DEPARTMENT: Sheriff's Office /Detention Services
Administrative Assistants II is represented by the Service Employees' International Union and is eligible for overtime compensation.
The eligible list established from this recruitment may be used to fill current and future Regular (including Temporary, Fixed-Term) for this position or similar positions only. There is currentlyone (1) temporary vacancy.
OPENING DATE: March 14, 2019
CLOSING DATE:Continuous and may close at any time; therefore, the schedule for the remainder of the process will depend upon when a sufficient number of qualified applications are received to meet business needs. The first review of applications will occur on or around March 22, 2019.
Examples Of Duties
Duties may include, but are not limited to the following:
- Assists inplanning, organizing, and coordinating educational, vocational and substance abuse treatment services;
- Prepares and maintains program statistical data and reports;
- Participates in educational, vocational and substance abuse treatment program curriculum review; evaluates appropriateness of material;
- Coordinates and monitors high school equivalency testing;
- Review requests for program participation; screens and determines eligibility and suitability;
- Networks and collaborates with other agencies to foster partnerships;
- Assists in planning, operation and presentation of in-service training programs;
- Monitors, and may supervise or coordinate the work ofothers assigned to perform generaltasks; and
- Perform other related duties as required.
EDUCATION, TRAINING, and EXPERIENCE: Any combination of education, training, and experience which provides the necessary knowledge, skills, and abilities. The required knowledge, skills, and abilities mayalso be obtained by two (2) years experience administering educational, vocational or substance abuse treatment programs.
- Experience working in a correctional facility.
- Related college degree.
Knowledge, Skills, and Abilities
Working Knowledgeof: principles and techniques of administration, educational and vocational training programs; organization, staffing, and public relations; rehabilitative techniques and services.
Working abilityto: collect and compile data into statistical reports; effectively communicate orally and in writing; establish and maintain effective working relationships with others; manage multiple tasks concurrently.
Work is primarily performed in an office environment but may be required to visit various departments/agencies on a regular basis and meet off-site with business/community leaders, the public, and outside contractors.
Contact with the inmate population on a regular basis.
This recruitment is for a temporary appointment but may become permanent.
FINAL FILING DATE:This is a continuous recruitment and may close at any time once sufficient qualified applications are received to meet business needs. The first review of applications is anticipated to occur on or around March 22, 2019. Your application must be received by County of Ventura Human Resources in Ventura, California, no later than 5:00 p.m. on the closing date.
To apply on-line, pleaserefer to our web site: www.ventura.org/jobs. If you prefer to fill out a paper application form, please call (805) 654-5129 for application materials and submit them to County of Ventura Human Resources800 South Victoria Avenue L-1970, Ventura CA 93009.
NOTE: If presently permanently employed in another "merit" or "civil service" public agency/entity in the same or substantively similar position as is advertised, and if appointed to that position by successful performance in a "merit" or "civil service" style examination, then appointment by "Lateral Transfer" may be possible. If interested, please click here for additional information.
Applicants must provide sufficient information under the Education/Work Experience portion of the application and supplemental questionnaire in order to determine eligibility. A resume may be attached to supplement your responses in the above-referenced sections; however, it may not be submitted in lieu of the application.
SUPPLEMENTAL QUESTIONNAIRE ? qualifying:All applicants are required to complete and submit the questionnaire for this examination AT THE TIME OF FILING. The supplemental questionnaire may be used throughout the examination process to assist in determining each applicant's qualifications and acceptability for the position. Failure to complete and submit the questionnaire will result in the application being removed fromconsideration.
APPLICATION EVALUATION ? qualifying: All applications will be reviewed to determine whether or not the stated requirements are met. Those individuals meeting the stated requirements will be invited to continue to the next step in the screening and selection process.
NOTE: If there is a high number of qualified applicants, a comparative screening will be conducted to determine which of the applicants will be selected for invitation to the oral examination. Applications will be evaluated and ranked according to criteria that most closely meets the needs of the department, so it is essential that applicants provide as much detail as possible and answer all parts of theapplication and supplemental questions.
ORAL EXAMINATION? 100%:
A job-related oral examination will be conducted to evaluate and compare participating candidates' knowledge, skills, and abilities in relation to those factors which job analysis has determined to be essential for successful performance of the job. Candidates must earn a score of seventy percent (70%) or higher to qualify for placement on the eligible list.
If there are three (3) or fewer qualified applicants, an oral examination will not be conducted. Instead, a score will be assigned to each applicationand each application will be placedon the eligible list.
Candidates successfully completing the examination process may be placed on an eligible list for a period of one (1) year.
BACKGROUND INVESTIGATION: PRIOR TO ACTUAL APPOINTMENT FROM THE ELIGIBLE LIST, THE SUCCESSFUL CANDIDATE WILL BE REQUIRED TO PASS A THOROUGH BACKGROUND INVESTIGATION CONDUCTED BY THE SHERIFF'S HUMAN RESOURCES BUREAU WHICH MAY ALSO INCLUDE A POLYGRAPH EXAMINATION AND PSYCHOLOGICAL EXAMINATION. BACKGROUND INVESTIGATION FINDINGS MAY BE A BASIS FOR REMOVAL FROM THE ELIGIBLE LIST. TO SPEAK TO A SHERIFF'SOFFICE REPRESENTATIVE CONCERNING THE BACKGROUND INVESTIGATION PROCESS, CALL (805) 654-2375.
For further information about this recruitment, please contact Gerald Chambers by e-mail at [email protected] or by telephone at (805) 477-1921.
YOUR BENEFITS AS A COUNTY OF VENTURA EMPLOYEE
Service Employees International Union (LOCAL 721)
In addition to your annual salary, the County of Ventura offers you an extensive benefits package, including:
FLEXIBLE BENEFIT PROGRAM: Employees can allocate the County's non-taxable biweekly contribution among several benefit options. Employees regularly scheduled to work 60 hours or more biweekly receive a Credit Allowance of $447.00.Employees regularly scheduled to work 40?59 hours biweekly receive a Credit Allowance of $313.00.
Medical, Dental, and Vision Plans for you and your dependents. Current premium amounts can be found on the Benefits website (http://ceo.countyofventura.org/benefits).
Flexible Spending Accounts which increase your spending power by reimbursing you with pre-taxed dollars for IRS approved dependent care and health care expenses.
Pre-tax Salary Reduction available if the costs for the benefit options you select exceed the County's contribution. This saves you taxes by lowering your taxable income.
Cash added to your biweekly taxable pay, depending on the selection you have made.
Employees in Optimum Census Staffing positions receive medical coverage under the Ventura County Health Care Plan, and earn limited benefits such as vacation and sick leave.
EMPLOYEE HEALTH SERVICES CLINIC:Available to you for treatment of minor illness or injury.
10 PAID HOLIDAYS:New Year's Day, Martin Luther King Day, Presidents' Day, Memorial Day, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, Christmas Day, and one 8-hour floating holiday. Holiday time is pro-rated for permanent part-time employees.
PAID VACATION:14 days earned each year, increasing in increments after 5 years of service to 24 days per year after 15 years of service. You may accumulate up to 400 hours. You may redeem a portion of the accrual annually, after 10 years of service. You will be paid the value of your accrued credits upon retirement or termination. Earned vacation hours are pro-rated for permanent part-time employees.
PAID SICK LEAVE: 80.08 hours earned per year. You may accrue up to 800 hours and will be reimbursed annually for 25% of the number of hours over the maximum. A cash payment of 25% of unused hours will be made if you retire or terminate with more than 10 years of service. Earned sick leave hours are pro-rated for permanent part-time employees.
MILEAGE REIMBURSEMENT: You receive mileage reimbursement at the standard rate established by the Internal Revenue Service for each mile driven on County business.
UNIFORM PROVIDED:The County will provide uniforms or uniform allowance when required.
TEXTBOOK AND TUITION:When courses have been satisfactorily completed, the County will reimburse you to a maximum of $900 per fiscal year for tuition and books for off-duty, job-related courses.Other maximums apply to Exempt employees, Nursing Care Coordinators, and Clinical Coordinators. This benefit is prorated for part-time employees.
EDUCATIONAL INCENTIVE:The County may provide up to a 5% incentive pay for educational attainment if not specifically required by your job. You may only receive one form of incentive pay or premium pay and will receive that which provides the greatest incentive.
DEFERRED COMPENSATION PROGRAM:You may choose to contribute to one or both of the County's deferred compensation plans (established under Internal Revenue Code Sections 401(k) and 457). If you participate in the County sponsored 401(k) plan, the County will match a part of your contribution up to 1.75% of your salary, on a pay period basis. You must be regularly scheduled to work at least 40 hours each pay period to be eligible to participate in the 401(k) plan. These plans enable you to build long-term savings while deferring current federal and state income taxes. In addition to pre-tax contributions, you are also able to make after-tax contributions through the Roth option available in the 457 plan.
RETIREMENT/SOCIAL SECURITY: Both the County and you contribute to the Ventura County Employees' Retirement Association (VCERA) and Social Security. VCERA is a defined-benefit pension plan that provides a lifetime retirement after being vested and meeting eligibility requirements. Benefits vest after 5 years of service. Employees hired to work less than 64 hours biweekly participate in a Safe Harbor retirement plan in lieu of VCERA and Social Security.
STATE DISABILITY INSURANCE (SDI): This program provides weekly benefits in the event of short term disability. Premiums are automatically deducted from your pay.
OPTIONAL WAGE SUPPLEMENT PLAN:You may purchase short-term disability coverage in weekly benefit amounts of $45 or $80. You must be regularly scheduled to work 40 hours or more each pay period to participate, and must enroll within 90 days of employment).
DEATH BENEFIT:Your department will provide a $1,000 death benefit payable to your designated beneficiary in the event of your death if you are enrolled in the Flexible Benefits Program.
OPTIONAL GROUP LIFE INSURANCE:If you are a regular County employee with a regular work schedule of at least 40 hours per pay period you may purchase term life insurance coverage for either $10,000 or one times your annual base salary, without evidence of insurability, if you enroll within your first 90 days of eligibility. You may also be eligible to purchase term life insurance at group rates for two or three times your annual salary, subject to evidence of insurability. Dependents life insurance is also available for employees who purchase optional life insurance coverage.
OTHER BENEFITS:The County also offers an Employee Assistance Program, a Wellness Program, and a Work/Family Program which includes child care and elder care referrals.
This Summary is informational only, and cannot modify or affect your benefits in any way, nor shall you accrue any rights because of a statement or omission from this Summary. Please note that Optimum Census Employees and Per Diem Pool employees are only eligible for limited benefits. Please refer to Plan Brochures and Memorandum of Agreement for details.
Links to SEIU Memorandum of Agreement 2016-2019 Professional Classifications
Union Codes: UPA, UPC, UPE, UPH, UPI, UPJ, UPT, UWS