Veterans Affairs, Veterans Health Administration
January 14, 2020
Miami, Florida





The Miami VA Medical Center is looking for a highly motivated individual to work within Nutrition and Food Service, as a Secretary. The incumbent will manage and perform administrative, clerical and technical work in support of the Service under the guidance of the Chief, Nutrition and Food Service.

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Duties are but not limited to:

  • Coordinates administration of the office of the Chief to ensure smooth flow of operations.
  • Keep the calendar of the Chief and Assistant Chief of Nutrition and Food Service.
  • Screens requests for appointments to determine if any other staff members are involved or may be able to resolve problem with referral to the chief.
  • Maintains the files and directives library making necessary changes when needed.
  • Makes distribution of manual and other directives to subordinate's section of the service.
  • Maintains a working level of forms, office supplies and material needed for administrative operations.
  • Responds to requests for information concerning service functions anticipating needs for information by preparing materials.
  • Reviews documents prepared for signature for conformance to regulations, format, local policy and other requirements.
  • Maintains the time and attendance records.
  • Decides whether important or emergency matters should be brought to the chief's attention.
  • Assists staff subordinate to the Chief in the procedural aspects of expediting the work of the service.
  • Refers call and visitors to other appropriate Nutrition and Food Service Service Section or other areas of the medical center as required.
  • Receives visitors and telephone calls to the chief and assistant chief and their staff.
  • Makes necessary arrangements for travel by making reservation and notifying organization and officials to be visited.
  • Take minutes from several committee meetings.
  • Coordinates interviews for Dietetic Interns
  • Prepare employee folder for orientation of new employees
  • Organize and maintain share drive

Preferred Experience listed below:

  • Experience with Coordinating meetings and schedules interviews for Chief and Assistant chief of Nutrition and Food.
  • Experience with VATAS Time keeping duties in the absence of a timekeeper.
  • Experience with coordinating government travel.
  • 1-year experience as a secretary, or Admin assistant
  • Experience with keeping employees and supervisors informed on employee recognition, incentive awards, performance evaluations, and disciplinary/adverse actions.
  • Experience as a support assistant (budget clerk) and automation clerk.
  • Knowledge of electronic systems for purchasing, for time and attendance, records liaison, safety liaison and budget control records.
  • Serves as key control officer for the service, maintaining accurate and up-to-date record of key
    assignments. Conducts annual key audit.
  • Experience with equipment maintenance, repair, or space modifications as appropriate.

Work Schedule: Monday to Friday 8:00am to 4:30pm
Position Description Title/PD#:
Relocation/Recruitment Incentives: Not authorized
Financial Disclosure Report: Not required.

Travel Required

Not required

Supervisory status


Promotion Potential