Goverment Jobs
Published
February 8, 2019
Location
City Of Long Beach, California
Category
Job Type

Description

DESCRIPTION


APPLY BEGINNING 8:00 AM FEBRUARY 15, 2019.THIS JOB OPPORTUNITY IS LIMITED TO THE FIRST 50 QUALIFIED APPLICANTS AND WILL CLOSE WHEN THE50THQUALIFIED APPLICATION IS RECEIVED.

The Department of Public Works has two immediate openings for Bureau Secretary in the Environmental Services Bureau and the Project Management Bureau. These positions report to the Bureau Manager and play a key role in support of a busy and vibrant organization. The Environmental Services Bureau (ESB) is responsible for waste reduction, refuse and recycling collection, street sweeping, litter abatement, parking enforcement, and recycling services. The ESB Bureau Secretary position works at the ESB facility located at 2929 E. Willow Street, Long Beach 90806. The Project Management Bureau (PMB) is responsible forthe management and delivery of improvements to Long Beach's parks, public facilities, tidelands areas, and public right-of-way. The PMB Bureau Secretary position is located at City Hall.Coming in June 2019, the Project Management Bureau Secretary will work in the brand new Civic Center building and plaza.

EXAMPLES OF DUTIES

  • Schedules and assists with preparation for meetings and appointments;
  • Maintains calendars and address book for the Bureau and Bureau Manager;
  • Creates and maintains flyers, desk manuals, Bureau files, and other materials;
  • Prepares and manages correspondence, reports, and documents;
  • Takes, types, and distributes minutes of meetings;
  • Coordinates requests from the City Council, City Manager's Office, Director's Office, or other partners and clients;
  • Acts as back up for transmittal of City Council letters and back up materials;
  • Assists with job interview candidate document processing, may conduct reference checks;
  • Represents the Bureau at various community functions;
  • May supervise clerical personnel;
  • Performs other related duties, as required.
REQUIREMENTS TO FILE

MINIMUM REQUIREMENTS:
  • Three years of paid (full-time equivalent) progressively responsible experience providing direct administrative support to an executive or manager;
  • A valid Class C Driver License.
The successful candidate will have the following:
  • Exceptional verbal, written and customer service skills including the ability to maintain confidentiality;
  • Excellent planning, interpersonal, and time management skills;
  • Flexible and adaptable with respect to changing priorities;
  • Strong attention to detail;
  • Ability to work well with all levels of City government, residents and businesses;
  • Skilled in spelling, grammar, punctuation, and English language skills;
  • Experienced in a wide range of software, including Word, Excel, PowerPoint, social media, and Outlook.
SELECTION PROCEDURE

Interested candidates must complete an online application with responses to the supplemental application and attach their cover letter and resume (in PDF format) by the close of filing. Only the first 50 qualified applications will be considered. Those candidates determined to be best suited for the position will be invited to participate in the selection process, which will include an interview by a selection panel and may include a performance exercise.

This information is available in an alternative format by request to the Department of Public Works, Personnel Division, at (562) 570-4686. If you require an accommodation because of a disability in order to participate in any phase of the application process, please request when submitting your application or contact the Personnel Division at (562) 570-4686.

AN EQUAL OPPORTUNITY EMPLOYER, THE DEPARTMENT OF PUBLIC WORKS VALUES AND ENCOURAGES DIVERSITY IN ITS WORKFORCE.

Long Beach is a dynamic city covering over 52.3 square miles and featuring 8 miles of shoreline, beaches and scenic marinas.It is the 5th largest city in California and the 32nd largest city in the United States.Long Beach is also the most diverse community with a population of over 487,000 and offers its residents and visitors entertainment, shopping, fine dining, golf courses, cruise lines, historical and cultural districts and tourist attractions like the Aquarium of the Pacific, Farmer's Market, Toyota Grand Prix, Long Beach Museum of Art, Queen Mary, and the Pike at Rainbow Harbor.Long Beach Unified School District received the Broad Prize for the Best Urban School District.Long Beach is a city where you can live, work and play.

Employee Benefits
The City of Long Beach offers its employees opportunities to grow personally and professionally.As a permanent employee, you are eligible to receive fringe benefits that include:
Medical and Dental Insurance
Life Insurance
Retirement Plan (P.E.R.S.)
Paid Vacation, Personal Holidays and Sick Leave
Deferred Compensation
Credit Union Membership
Free Bus Transportation (Long Beach Transit)
Flexible Spending Accounts
Free Employee Parking
01
INSTRUCTIONS: The purpose of these supplemental questions is to derive more specific information about the qualifications of applicants for this position. Applicants must clearly demonstrate their qualifying experience. These questions will serve as the basis for qualifying candidates for advancement into the selection process. Do you understand these instructions?

  • Yes
  • No
02
Do you possess three years of paid (full-time equivalent) progressively responsible experience providing direct administrative support to an executive or manager?

  • Yes
  • No
03
Do you have a valid California Class C Driver License?

  • Yes
  • No
04
The application process for this position requires that you attach a cover letter and resume (in PDF format) with your online application. Did you attach both of these documents?

  • Yes
  • No
05
Please indicate the position or positions that you are interested in.

  • Environmental Services Bureau
  • Project Management Bureau
06
Are you a current City of Long Beach employee?

  • Yes
  • No
07
If you are a current City of Long Beach employee, please indicate your current job classification, department, bureau and division. If not a city employee, indicate with "None".

    08
    Please describe your experience providing direct administrative support to an executive or manager. Include the name of your employer, the dates of your employment, and the duties performed. If you have no experience, indicate with "None".

      09
      Please describe your experience using Microsoft Office, including skills using the internet, social media and Outlook. Include the name of your employer, the dates of your employment, the duties performed, and/or how you used Microsoft Office programs, the Internet, Social Media, and/or Outlook. If you have no experience, indicate with "None".

        10
        Please describe your experience drafting and editing memos, letters, and other correspondence. If you have no experience, indicate with "None".

          * Required Question

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