Goverment Jobs
Published
March 12, 2019
Location
Littleton, Colorado
Category
Job Type

Description

Description

The City of Littleton's, Littleton Police Department's records office has a rare opening for a Records Clerk!

Records Clerks receive and process a variety of documents and information related to police and other city related incidents. Often as the first point of contact for Littleton citizens, they assist customers at the front desk and through email and telephone contact.

The salary range for this position is $18.03 - $26.11. Starting salary is typically around $22.01.

The City of Littleton has a comprehensive benefits package including paid vacation, holiday and sick time, retirement matching and a dedicated employee health clinic...to name a few.

Essential Duties & Reponsibilities

  • Responds to internal and external customers via telephone, in-person, online, and mail and provides information, records and reports including police assistance, citations, incident reports, citizen complaints and other police department documents, correspondence, and forms while following the Colorado Open Records Act (CORA).
  • Extracts information from police reports and data base for crime analysis.
  • Sorts, routes, files, reports, requests, and notices from the communication center, patrol, investigations, and courts.
  • Processes DUI reports and citizen background checks all paperwork relating to impounded and abandoned vehicles.
  • Issues and maintains database of residential parking permits.
  • Takes reports from citizens by phone, online or in person regarding non-emergency and non-violent crimes.
  • Codes case reports for NIBRS National Incident Based Reporting System according to FBI Regulations.
  • Collect fees for records provided to internal and externals customers and balance cash drawer and take deposits to finance.
  • Validating and processing electronic and paper citations.
  • Electronically uploads criminal reports and supporting documentation to the appropriate judicial district.
  • Following Colorado Revised Statues (CRS), processes requests for sealing and expunging of records.
  • Trains new employees and temporary employees while in the training process.
  • Performs other similar duties and projects as assigned.
Education, Formal Training & Experience

  • Requires high school diploma or its equivalent; and
  • One (1) year of prior records management, records processing, or clerical work experience, or
  • An equivalent combination of formal education, training, or work experience that provides the knowledge, skill, and ability required to perform the essential functions of the position
  • CCIC /NCIC Operator certification required or ability to obtain with 6 months of hire date.
Knowledge, Skills, Abilities

  • Knowledge of computer operations and Microsoft Office.
  • Ability to effectively communicate and interact with callers or visitors and deescalate situation when appropriate.
  • Ability to handle conversations or knowledge of unsettling or graphic reports.
  • Basic knowledge of principles of government regulation and the ability to read, interpret, apply, and communicate the requirements of selected provisions of state law, City Charter, codes, and regulations.
  • Ability to perform tasks accurately and timely and good verbal and written communication skills.

WORKING ENVIRONMENT & PHYSICAL ACTIVITIES:

  • The essential duties/activities for the position are performed indoors in a standard office environment.
  • Long periods of sitting, walking or standing may be required. Physical activities include occasional lifting, carrying, pushing or pulling objects weighing up to10 pounds with or without assistance.
  • Physical activities required to perform essential duties include hearing conversation, sufficient visual acuity to see people, objects and work products; reaching; and grasping.

The City of Littleton provides a comprehensive total compensation package of employee benefits and leaves. Please note that the benefits and leaves may change from time to time. Below are the available benefits and and leaves:
Eligibility
The following summary serves as a general benefits guide for regular full-time 40 hours/wk employees.

For the purposes of this general benefit guide, "General Government Employee" refers to civilian, administrative fire, administrative police, and Chief/Division Chief/Commanders of Police

Seasonal employees are not eligible for any benefits. Temporary and variable employees may qualify for the city's health plan based on applicable laws. Temporary and variable employees who qualify for the city's health plan are not eligible for any other city benefits

Performance Evaluation/Compensation
All newly hired employees will be placed in a one-year probationary period that begins on the date of hire. The probationary period of employment is followed by a performance evaluation.

At the sole discretion of the supervisor, the probationary period may be extended if the original term has been insufficient to determine if the employee can satisfactorily perform the job duties.

Performance is reviewed continually and written Performance Reviews are provided annually thereafter by the supervisor.

Paydays
Paydays are biweekly on Fridays and direct deposit of paychecks is mandatory.
Paid-Time Off
Holidays -The following holidays are paid for general government employees.

New Year's Day -January 1st, 2019
Martin Luther King Day -January 21st, 2019
President's Day -February 18th, 2019
Memorial Day -May 27th, 2019
Independence Day -July 4th, 2019
Labor Day -September 2nd, 2019
Thanksgiving Day -November28th, 2019
Day after Thanksgiving -November 29th, 2019
Christmas Eve Afternoon -December 24th, 2019(close at 12:00pm)
Christmas -December 25th, 2019

*Commissioned police officers and emergency services dispatchers are granted the hourly equivalent of these holidays in the form of additional vacation hours.

Floating Holidays
General government employees are eligible for 40 hours annually of floating holiday.

Commissioned police officers, corporals and sergeants are granted the hourly equivalent of these floating holidays in the form of additional vacation hours.

At the end of each calendar year, and at the time of termination from employment, unused floating holiday hours will be forfeited.

Vacation Leave
Employees receive paid vacation leave on an annual basis at the following schedule:

General Government

Benefit Level or Title

Date of Hire to 5 yrs.

128

5 yrs. up to 10 yrs.

152

10 yrs. up to 15 yrs.

168

15 yrs. up to 20 yrs.

192

Over 20 years

208

Police Personnel

Benefit Level or Title

Commissioned Police Officers, Corporals & Sergeants

Date of Hire to 5 yrs.

230

5 yrs. up to 10 yrs.

246

10 yrs. up to 15 yrs.

270

15 yrs. up to 20 yrs.

286

Over 20 years

306

Sick Leave
Full time employees earn eight hours of sick leave accrual per month. Exception: 24 hours shift employees earn 12 hours of sick accrual per month. There is no carry over limit from year to year.

Medical Insurance
Effective: First day of the following month from date of hire.

Eligibility: Employees with a full- time regular status of 30 hours per week or more, or as defined by ACA. Dependent Children are covered through the last day of the month in which they reach age 26.

Plan: The health plan is administered by CIGNA HealthCare with a Preferred Provider Option (PPO) and a local plus plan. No referrals are needed.

Employee Clinic: The Littleton Employee Wellness Clinic (LEWC) provides primary care services and generic prescriptions at no cost. The clinic is located at 2004 West Powers Avenue Littleton, CO 80120 and is open Monday and Tuesday 7:00am-11:00am; Wednesday and Thursday 2:30pm-6:30pm.

2019 Monthly Medical Premiums - Full Time Employees

Coverage Tier

Employee Monthly Contribution

COL Monthly Contribution

Total Monthly Premium

Employee Only

$71.17

$640.58

$711.75

Employee + Spouse

$291.46

$1,165.84

$1,457.30

Employee + Child(ren)

$270.46

$1,081.86

$1,352.32

Family

$416.37

$1,665.49

$2,081.86

Dental Insurance
Effective: First day of the following month from date of hire.

Eligibility: Employees with a regular full time status of 30 hours per week, or as defined by ACA. Dependent children are covered through the last day of of the month in which they reach age 26.

2019 Monthly Dental Premiums - Full Time Employees

Coverage Tier

Employee Monthly Contribution

COL Monthly Contribution

Total Monthly Premium

Employee Only

$0.00

$45.86

$45.86

Employee + Spouse

$44.21

$45.86

$90.07

Employee + Child(ren)

$44.21

$45.86

$90.07

Family

$89.95

$45.86

$135.81

Vision Insurance
Effective: First full month following date of hire.

Eligibility: Employees with a full- time regular status of 30 hours per week or more, or as defined by ACA. Dependent Children are covered through the last day of the month in which they reach age 26.

2019 Monthly Vision Premiums - Full Time Employees

Coverage Tier

Employee Monthly Contribution

COL Monthly Contribution

Total Monthly Premium

Employee Only

$0.00

$9.48

$9.48

Employee + Spouse

$5.69

$9.48

$15.17

Employee + Child(ren)

$6.01

$9.48

$15.49

Family

$15.49

$9.48

$24.97

Flexible Spending Account (FSA) & Dependent Care Account (DCA)
Effective: First day of the following month from date of hire.

Eligibility: Employees with a full-time regular status of 40 hours per week or more may elect.

Benefit: Your pre-tax payroll deduction can be used for dependent care and medical expenses not paid for by an insurance company. The maximum contribution is $5,000 per calendar year for dependent care and $2,650 for medical expenses. At year end, up to $500 of your FSA Health account may roll into the next year, if you are electing to maintain an FSA Health account the following year.

Retirement Plans
Pension/401(a)

Effective: Date of hire.

Eligibility: Employees with a regular full- time status of 40 hours per week or more.

Vesting Schedule: Employees are fully vested in the employer's contributions into the 401(a) plan after five years of employment.

Employee Classification

Mandatory Employee Contribution

COL Contribution

401a- General Government employees

5%

7%

FPPA- CommissionedPolicePersonnel

10.5%

8%

Retirement Health Savings (RHS)
Effective: Employed on March 31st, June 30th, September 30th, December 31st of each year.

Eligibility: Employee with a regular full-time status of 40 hours per week or more.

Benefit: $100 deposited quarterly into a Retirement Health Savings (RHS) account for a total of $400 annually. RHS accounts may be used for reimbursement of premiums and qualified medical-related expenses in retirement, upon reaching age 50, or upon termination of employment.

457 Deferred Compensation Plan
Effective: Date of hire.

Eligibility: Employees with a regular full-time status of 40 hours per week or more may voluntarily elect.

Benefit: Employee elects contribution amounts and make investment selections. Contributions can be made up to the IRS maximum contribution amount ($18,000 in 2016). Employees 50 or older can contribute an additional $6,000 as a designated "catch-up" provision.

Employer Match: The city provides up to a 2% match on voluntarily elected contributions for 40 hour full-time General Government employees. The employer voluntary match for the police plan is contributed in the employee's 401(a) and subject to the 401(a) vesting schedule. The employer voluntary match for fire and civilian plans are contributed in the employee's 457.

Vesting Schedule: Employees are immediately fully vested in the employer's contribution to the 457 plan.

Roth Individual Retirement Account
Effective: Date of hire.

Eligibility: Employees with a regular full-time status of 40 hours per week or more may voluntarily elect.

Benefit: Employee elects contribution amounts and makes investment selections. Contributions can be made up to the IRS maximum contribution amount of $5,500 after-tax for employees under age 50 and $6,500 for employees over age 50.

Employer Match: No city contribution

Social Security Benefit
Benefit: Social Security and Medicare match of 7.65%.

Commissioned police and fire personnel do not pay social security and Medicare; except those hired after 1986 must pay Medicare.

Life Insurance
Effective: Date of hire.

Eligible: Employees with a full- time regular status of 40 hours per week or more.

Coverage: Basic Life/AD&D Insurance coverage is for an amount equal to 1.5 times your basic annual earnings to a maximum of $250,000. Supplemental life insurance is available for employee, spouse and dependent children.

Premiums: City pays 100% of the premium.

Short-Term Disability Benefit
Effective: Date of hire.

Eligible: All employees with a full-time regular status of 40 hours per week or more.

Premiums: City pays 100% of the premium.

Benefit: 60% of weekly income up to $3,500/week. Benefit starts after a 14-day wait and lasts until the employee is able to return to work, or to a maximum of 11 weeks, whichever occurs first.

Long-Term Disability Benefit
General Government Employees:

Effective: Date of hire.

Eligible: All general government employees with a full-time regular status of 40 hours per week or more.

Premiums: City pays 100% of the premium.

Benefit: After a 90 day waiting period, provides 60% of monthly income up to $6,000/month excluding other income received due to your disability (e.g. Social Security, Workers Compensation, etc.) for the first two years. Thereafter, if determined to be totally disabled, benefit continues up to age 65 or Social Security Normal Retirement Age. If disability begins on or after age 62, the date of completion of benefits continues as specified in the policy.

Commissioned Police personnel

Effective: Date of hire with the statewide Fire and Police Pension Association (FPPA) Death and Disability benefit.

Eligible: All commissioned police with full time regular status not eligible for normal retirement as defined by FPPA.

Premium: City pays 100% of the premium for the commissioned police personnel hired after January 1, 1997. The State of Colorado funds the benefit for those employees hired prior to January 1, 1997.

Benefit: Varies according to the number of dependents of the employee.

Service Award Program

Employees receive a milestone anniversary award for every five years of service.

Dollar Amount

Years of Service

$100

5

$200

10

$300

15

$400

20

$500

25

$600

30

$700

35

$800

40

Travel Assistance Program
Benefit: As part of the Basic Life and AD&D. and Long Term Disability Insurance plans, a travel assistance program is included that offers 24-hour, toll-free access to emergency assistance services for employees and their families who are traveling more than 100 miles from home for business or pleasure. Some of the services include: emergency medical evacuation, medical repatriation, medical referrals, emergency medical payments, repatriation of remains, replacement of medications, and emergency personal services and pre-trip information.
Contact: Voya1-800-955-7736

Employee Assistance Program
Benefit: Five free counseling visits per family member per year for each employee through Mines and Associates.

Contact: Mines & Associates 1-800-873-7138

Training Program
Supervisory training program: The City offers a variety of training to support supervisors with maintaining their 8 hours of required annual training.

The City also offers a wide variety of skills and trainings to non-supervisory employees.

Training and professional certification/licensing renewals are available as provided by each department's budget.

Wellness Program
Employee on or off our medical insurance plan and spouse on our plan can participate in our MotivateMe Wellness program which pays money in the form of a debit card for participating in annual wellness & preventive screenings.

All Employees
Free flu shots and Health Risk Assessments (HRA) are available to employees. The City participates in a bike share program offering bikes for checkout for leisure and business travel.

Worker's Compensation Insurance
Workers compensation insurance provides payment for medical expenses arising from job-related injuries and illnesses of an employee for which the city's insurance carrier has admitted liability.

Temporary Modified Duty
The city also has a temporary modified duty program that may enable an employee to return to work in a temporary alternative position in the employee's department or another department during recovery from the injury or illness.

Injury Leave
After the city's workers compensation carrier has admitted liability for an on-the-job injury or illness, an employee may receive up to 6 months of paid injury leave from date of injury. Injury leave is paid at regular, full-time salary, and does not reduce your sick leave or vacation accumulations.

Legally Required Benefits
Worker's compensation insurance, unemployment insurance, Social Security and other benefits required by law are fully paid by the city.

Tuition Reimbursement
Eligibility:When funding is available, 40 hour full-time employees who have completed their probationary period are eligible for the City's tuition reimbursement program.

Benefit: Courses for advanced degrees & education related to an employee's position with the City may qualify for reimbursement. Reimbursements will be approved within the program's criteria on a first-come-first serve basis when funding is available.

Full-Time:Up to $3,000 Annually

01
What is your highest level of Education?

  • High School or GED
  • Some College
  • Associates Degree
  • Bachelors Degree
  • Masters Degree
02
How many years of records management or records processing do you have?

  • Less than 1 year
  • 1 year
  • 2-4 years
  • 5 + years
03
How many years of clerical work experience do you have?

  • Less than 1 year
  • 1 year
  • 2-4 years
  • 5 + years
04
Do you have a CCIC /NCIC Operator certification?

  • Yes
  • No

* Required Question