Goverment Jobs
Published
June 12, 2019
Location
Traverse City, Michigan

Description

<div id="job-source-10" class="job-source-10"> <div id="details-info" class="tab-pane active"> <dl><dt>Description</dt> <dd><p><strong>GENERAL SUMMARY</strong></p><p style="margin-left: 0.0in;margin-right: 0.0in;">Primary functions of the job are to provide customer assistance and complex and varied legal and financial functions to assist defendants, attorneys, and the general public with related District Court programs. Employees in this job have no formal supervisory role, however, may train, guide, or lead employees in the designated work unit. Employees work as part of a team and are responsible for ensuring that the team meets its objectives.</p>Employees must meet the minimum requirements, conditions of employment, and be able to perform successfully all essential duties and responsibilities with or without reasonable accommodations.</dd> <dt>Examples of Duties</dt> <dd><p><strong>PRIMARY DUTIES AND RESPONSIBILITIES</strong> (may include but are not limited to the following)</p><p style="margin-left: 17.3pt;margin-right: 0.0in;"> Provides comprehensive customer service, including delivery of accurate, prompt, and courteous assistance on complex policies, guidelines, and standard practices to internal and external customers, both verbally and in writing.</p><p style="margin-left: 17.3pt;margin-right: 0.0in;"> Enters and checks information and data into established spreadsheets, databases, or computer systems.</p><p style="margin-left: 17.3pt;margin-right: 0.0in;"> Creates and maintains filed cases in applicable computerized systems, including the assignment of appropriate Judge.</p><p style="margin-left: 17.3pt;margin-right: 0.0in;"> Opens and processes case files in assigned area, including swearing in complainants/officers, contacting victims/complainants to sign complaints, filing pleadings, scheduling court-related dates, sending out court-related notifications, entering judgments/dismissals, disbursing and distributing judgments, preparing abstracts, preparing files for transfer, and other related activities.</p><p style="margin-left: 17.3pt;margin-right: 0.0in;"> Prepares and processes expungements, dockets, abstracts, and a variety of other court related paperwork</p><p style="margin-left: 17.3pt;margin-right: 0.0in;"> Prepares and issues a variety of miscellaneous court paperwork, which may include discovery subpoenas, garnishments, bonds, and other applicable items.</p><p style="margin-left: 17.3pt;margin-right: 0.0in;"> Performs a variety of routine research in order to locate information regarding court cases or proceedings.</p><p style="margin-left: 17.3pt;margin-right: 0.0in;"> Assembles information into proper form, files with appropriate court, and maintains control over the flow of documents, records, and files.</p><p style="margin-left: 17.3pt;margin-right: 0.0in;"> Explains policies and procedures to involved parties and gathering and preparing information for hearings.</p><p style="margin-left: 17.3pt;margin-right: 0.0in;"> Schedules and maintains calendars for conference orders, court rooms, and court reporters.</p><p style="margin-left: 17.3pt;margin-right: 0.0in;"> Processes, monitors, and verifies customer billings and payments within established procedures.</p><p style="margin-left: 17.3pt;margin-right: 0.0in;"> May perform other support staff functions as requested.</p></dd> <dt>Typical Qualifications</dt> <dd><p><strong>EDUCATION, FORMAL TRAINING, AND EXPERIENCE</strong> (minimum requirements)<br/>Graduation from High School, or G.E.D.<br/>One to two years directly related experience<br/>College level course work in a related field may substitute for up to one year of experience<br/><br/><strong>CERTIFICATIONS, LICENSES</strong> (minimum requirements) None required<br/><br/><strong>CONDITIONS OF EMPLOYMENT</strong>(minimum requirements - legal or contractual pre-employment obligations and/or requirements, such as drug testing, background check, etc. <br/><br/>A background check may be required initially and periodically for an individual hired, transferred, reclassified, promoted, or currently working in this job. Appointment to or continued employment in this job is contingent upon a satisfactory background check which may include, but is not limited to: confirmation of a persons' identity; review of criminal conviction records; verification of educational degree, license, or certificate required for the position; review of Department of Motor Vehicles records; Department of Justice fingerprint scan; and/or drug and alcohol testing as required and allowable by law. A satisfactory background check is defined as the absence of a criminal history record which bears a demonstrable relationship to the applicant's or employee's suitability to perform the required duties and responsibilities of the position. </p></dd> <dt>Supplemental Information</dt> <dd><p><strong>DISTINGUISHING CHARACTERISTICS</strong></p><p style="margin-left: 0.0in;margin-right: 0.0in;">Work involves gathering and analyzing information to determine the best course of action, based on general guidelines or rules of operations. This requires the use of judgment to choose alternatives, many of which may be correct, but one is better than another depending on the situation. Errors at this level could cause serious, but short-term consequences involving significant financial impact or cost, reduced service to the public, and/or strong negative citizen reaction requiring intervention from a higher-level manager and could impact others outside of the department.</p>Compared to the Circuit Court Specialist classification, work requires less experience and less knowledge (at entry) regarding legal proceedings and court procedures. Also, work typically focuses on one subject area.<br/><p style="margin-left: 0.0in;margin-right: 0.0in;"><strong>PHYSICAL DEMANDS, WORK ENVIRONMENT, AND OTHER REQUIREMENTS</strong></p><p style="margin-left: 0.25in;margin-right: 0.0in;"> Work is performed in an office environment<br/> May be required to reach with hands and arms; sit; stand; talk and hear; use hands to finger, handle, or feel<br/> May be required to lift/move up to 50 pounds (such as a box of paper)<br/>May be exposed to criminal suspects or prison inmates.</p><strong>KNOWLEDGE, SKILLS, ABILITIES, COMPETENCIES</strong>(minimum requirements)<p style="margin-left: 17.3pt;margin-right: 0.0in;"> Proficiency in English grammar, spelling, punctuation, and simple mathematical functions such as addition, subtraction, multiplication, division, percentages, ratios, etc.<br/> Knowledge of generally accepted accounting and bookkeeping principles<br/> Ability to comprehend, process and apply both verbal and written skills appropriate to the job<br/> Specialized knowledge related to the department or function<br/> Ability to detect errors, determine causes, and make corrections as appropriate<br/> Skill in operation of modern office equipment such as personal computer, facsimile, copiers, scanners and telephones<br/> Skill in use of personal computer software, including spreadsheet development and word processing<br/> Interpersonal skills necessary to develop and maintain effective and appropriate working relationships with customers, co-workers, and representatives of other agencies<br/> Skilled in researching and resolving problems in order to ensure compliance<br/> Ability to develop, layout and implement clerical procedures and operations from general instructions<br/> Ability to explain complex policies and processes in layman's terms<br/> Ability to coordinate meetings effectively and efficiently<br/> Ability to accurately organize and maintain paper documents and electronic files<br/> Ability to maintain the confidentiality of information and professional boundaries<br/>? Ableto use County resources effectively and efficiently</p></dd> </dl></div> <div id="details-benefits" class="tab-pane"> <dl><dd><p>Health: Priority Health HMO HighDeductibleHealth Plan with an HSA<br/>Effective 1st of the month after 30 days of employment<br/><br/>Vision: Self-insured plan for employees and their dependents. Coverage for frames and lenses or contact lenses once every 24 months.<br/><br/>Vision: Voluntary Visionplan $10co-payfor exam. $130frame or contactlensallowance, discounts onLASIK,$25 co-pay on single, bifocal andtrifocals.<br/><br/>Dental: Diagnostic and Preventive services covered 100%.Restorative Services covered 75%. Orthodontic services covered 50% (to age 19) with a lifetime maximum of $1,000. Maximum payment for other services is $1,000 per person, per contract year.<br/><br/>Life:1x annual salary/minimum $20,000 (whoever is greater), effective the next day after 6 months of continuous employment.<br/><br/>Short Term Disability: Eligible after 180 days of employment. Plan pays, after a 7 calendar day waiting period, 66 2/3% of regular pre-disability earnings for a maximum of 182 days for absences due to an approved injury or illness.<br/><br/>Holidays: 12 traditional days, plus 2 floating holidays<br/><br/>Personal Leave: Eligible after 6 months of continuous employment. Receive 8 days annually.<br/><br/>Vacation: Eligible after 6 months of employment. Vacation time is accrued each pay period and not given in a lump sum. Schedule begins at 10 days per year, up to a maximum of 25 days per year after 25 years.<br/><br/>Retirement: Municipal Employees Retirement System, Defined Contribution (3% contribution by employer with match of an additional 3% of employee contributions), fully vested at 6 years, partial at 3 years.<br/><br/>Other: Deferred Compensation Plans, Flexible Spending Accounts, Employee Assistance Program, Tuition Reimbursement</p></dd> </dl></div><div><div style="text-align:center"><span><br><a href="https://www.governmentjobs.com/jobs/2476158-0" target="_blank">Apply for Job Now</a></span></div></div></div>