Goverment Jobs
Published
February 26, 2019
Location
Santa Fe, New Mexico
Category
Job Type

Description

Objectives Summary

For more information about living in Santa Fe, click here.

Provides supervision of the administrative support staff and functions.

Essential Functions

  • Devotes a substantial portion of time assigning and directly supervising work of at least two (2) permanent/full time employees. Acts upon leave requests, conducts annual performance evaluations and recommends disciplinary actions.
  • Provide program guidance and direction to offices and separate reporting activities on all matters pertaining to LOPD administrative services, attorneys or legal department.
  • Ensures that employees are appropriated recruited, selected, and appraised; addresses performance issues.
  • Conducts training of personnel; may interview and recommend selection of applicants.
  • Provides career coaching through mentoring and arranges for outside training opportunities when possible.
  • Identifies and analyzes problems; weighs relevance and accuracy of information; generates and evaluates alternative solutions; makes recommendations.
  • Employees in this role perform program management functions and with expertise in a field or occupation and may function as a consultant, requiring high levels of complexity, problem solving, and/or accountability.
  • Place supply orders and process reimbursements requests.
  • Prepares correspondence and legal papers such as summons, complaints, motions, responses and subpoenas under the general direction and guidance of an attorney.
  • Transcribe and proofread legal documents.
  • Performs clerical duties such as providing information to callers, taking dictation, composing and typing routine correspondence, and reading and routing incoming mail.
  • Process court notices and client discovery.
  • Schedule meetings and appointments and coordinate conference calls.
  • Conducts legal research for review by an attorney.
  • May provide fiscal, management, information systems, human resources and other administrative tasks for a legal organization or an attorney.
  • Files correspondence and legal documents in office filing system.
  • Ensures proper indexing and filing of original legal documents.
  • Prepare court dockets for distribution.
  • This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.
  • Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.)
  • Clerical duties such as photocopying, faxing, filing and collating, ordering, receiving, stocking and distribution of office supplies.
  • Drop off or accept indigent defense applications (in a jail or correctional facility setting).
  • Collect and distribute discovery from District Attorney(s) office and police department(s).
  • Provide referrals to community resources or other services.
  • Performs related and other duties as assigned.
Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Minimum Qualifications

Associates degree in Business Administration, Public Administration and one (1) year of directly related job experience in the areas of office organization/management, and administrative support in an office setting, and providing administrative support Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling three (3) years may substitute for the required education and experience.
Employment Requirements

Must possess and maintain a valid driver's license.
Collective Bargaining: This position is not covered by a collective bargaining agreement..

Default FLSA: Exempt.

The Law Offices of the Public Defender is an Equal Opportunity Employer and does not discriminate on the basis of race, color, ancestry, national origin, sex, age, spousal affiliation, sexual orientation, gender identity, veteran status, political affiliation or religion, mental or physical disability, or serious medical condition.

This job advertisement may be used to fill multiple vacancies.

The State's General Services Department Risk Management Division, Employee Benefits Bureau (EBB), is responsible for the procurement and oversight of employee benefits - including Medical, Pharmacy, Dental, Vision, Short & Long Term Disability, and Life Insurance. The State's Group Benefits Plan also offers COBRA, Flexible Spending Account Programs, and an Employee Assistance Program (EAP).
Erisa Administrative Services, Inc. (Erisa) is the State's Third Party Administrator. They provide benefits administration to all plan participants, and offer knowledgeable staff to answer your questions. To learn more about the benefits available please click here.

In addition to the benefits listed above, the Law Offices of The Public Defender offersa retirement plan and a medical program for retirees. For more information regarding theplan you can visit the following websites:

Public Employees Retirement Association of New Mexico Website
New Mexico Retiree Health Care Authority
01
Please indicate the highest level of education you have completed. If you have responded that you have an education higher than a high school diploma or GED, you must attach a copy of your official/unofficial transcript(s) that clearly state the type of degree and date awarded/conferred, institution name, and applicant name and is in a format that cannot be modified (edited)

  • Doctorate
  • Master's Degree
  • Bachelor's Degree
  • Associates Degree or Technical/Vocational Certificate
  • High School Diploma or GED
  • Less than a High School Diploma or GED
02
How many total years of experience do you have documented in the Work Experience section of your application related to this Job Classification?
PLEASE NOTE: If the years of experience that you indicate below cannot be found in the Work Experience section of this application, your application may not be eligible for further consideration. It is recommended that you attach documents that support your work experience at this time. If you are attempting to attach documents, but are unable to, you should email [email protected], with the documents and your contact information. Or if selected for an interview, you should bring the documents to your interview.]

  • 10 years of experience or more
  • 9 years of experience
  • 8 years of experience
  • 7 years of experience
  • 6 years of experience
  • 5 years of experience
  • 4 years of experience
  • 3 years of experience
  • 2 years of experience
  • 1 year of Experience
  • 6 Months
  • 3 Months
  • None
03
Business Operations
Do you have experience supervising support staff in a legal setting?

  • Yes
  • No
04
Briefly describe when and how you obtained this experience. Please note if you answered "No" to the previous question, type "n/a" as your response to this question.

    05
    Human Resources
    Do you have experience multi-tasking and prioritizing multiple projects (simple and complex) and meeting deadlines, with daily unanticipated changes?

    • Yes
    • No
    06
    Programs Administrator
    Please choose the level that best describes your experience working with criminal cases proceedings from case initiation to case completion (first appearance to sentencing)?

    • Advanced
    • Intermediate
    • Beginner
    • Not Familiar
    07
    Legal
    Do you have experience preparing and processing legal documents, creating and maintaining legal calendars, ensuring court deadlines are met in a legal setting?

    • Yes
    • No
    08
    Briefly describe when and how you obtained this experience. Please note if you answered "No" to the previous question, type "n/a" as your response to this question.

      09
      Describe your computer and software skills. Please be specific about the software you've used, your level of expertise and the types of documents you've created with each application.

        10
        Human Resources
        Do you have experience in independently performing daily work activities with considerable latitude to plan and organize daily work within established procedures?

        • Yes
        • No
        11
        Business Operations
        Do you have experience assisting disadvantaged populations such as people who suffer from mental illness; people who are homeless; people who are difficult and angry due to the legal situation they are in; and people in need of social service assistance?

        • Yes
        • No
        12
        How many years of general office, clerical, and/or administrative experience do you have

        • Five (5) or more years of experience
        • Four (4) years of experience
        • Three (3) years of experience
        • Two (2) years of experience
        • One (1) year of experience
        • Zero to Six (0-6) months of experience
        13
        I understand that my responses to the questions regarding years of experience and education will be confirmed. I have included my related work experience in the Work Experience Section of my application with a detailed description of my related duties. If I am attempting to attach documents, but unable to, I should email [email protected], with the documents and my contact information. Or if selected for an interview, I may bring the documents to my interview.

        • I Understand

        * Required Question