Goverment Jobs
March 19, 2019
Union County, Illinois
Job Type


Description of Duties/Essential Functions

Under the direction of the Business Administrator, serves as secretary to the Chief engineer, performs a variety of complex clerical and typing duties in the Mechanical Department including statistical and numerical data. Serves as receptionist. Maintains preventative maintenance card and equipment record system.
Minimum Requirements

Requires knowledge, skill and mental development equivalent to a completion of high school and two years of office experience. Requires ability to type 45 words per minute accurately.Requires extensive knowledge of office practices, procedures and programs. Requires extensive knowledge of composition, grammar, spelling and punctuation. Requires working knowledge of basic mathematics. Requires elementary knowledge of agency programs, rules and regulations. Requires ability to follow oral and written instructions. Requires ability to operate commonly used manual and automated office equipment and perform routine maintenance.
Work Hours & Location/Agency Contact

Work Hours:
7:00 a.m. - 3:30 p.m. (One hour lunch)

Work Location:
Central Management Services
Property Management/Choate MHC/Facilities-Central/Southern
1000 N. Main Street
Anna, IL
Union County

Agency Contact:
CMS Internal Personnel/HR/Hiring
401 S. Spring Street, Room 414
Springfield, IL 62706
217-558-5943 Fax

In compliance with the Americans with Disabilities Act and the Illinois Human Rights Act, State agencies must ensure that the employment process is accessible to persons with disabilities. Specifically, these laws require that the State provide reasonable accommodations upon request by individuals participating in all steps of the employment process. This includes the State of Illinois Rutan interview process.

Current State Employees: Submit an Official Position Vacancy Bid Form and CMS 100 Application to the Agency Contact address listed above. A separate Bid form and Application is required for each Posting/Bid or your bid will be rejected. Current state employees seeking a promotion should also submit a CMS 100B Promotional Application to CMS Examining (address found in upper right corner of CMS 100B form).

ATTENTION: Please be advised beginning January 1, 2019, CMS Examining and Counseling and CMS Internal Personnel will no longer accept CMS100 employment applications dated prior to April 2018.

If you are a current State employee who is eligible to transfer, you must submit an Employee Transfer Request form in order to be considered for the transfer preference.

Non State Employees: Follow the HOW TO APPLY instructions/link below.

How to Apply

Click Here for Applicant Information and Grading Procedures
This position may require a current grade from Central Management Services (CMS), Division of Examining and Counseling, to be deemed qualified and available for employment consideration. For more information, please refer to the Work4Illinois website at Work.Illinois.Gov and select 'Application Procedures'. Additional information may also be obtained from the Agency Contact listed above or by contacting CMS, Division of Examining and Counseling at [email protected] or (217) 782-7100, (217) 785-3979 (TDD/TTY), (800) 526-0844 (TTY Only).

Additional Documentation for Office Associate:

Option 2 - Typing

Class Specification
Additional Title and Exam Information
Test Information Guide

These documents are in PDF format and can be viewed using Adobe Reader.

NOTE: Salary amounts shown are only to be used as a guide; actual salary will be determined at the time of hire based on current salary plans and/or collective bargaining agreements, if applicable.


State of Illinois employees may be eligible for a variety of benefits associated with their employment. From a comprehensive health and dental insurance program, to vacation and sick leave days and a generous retirement plan, the State of Illinois offers a competitive benefits program for state employees. To learn more about the benefits of state employment, please explore the links below:

Healthcare Benefits:

The State offers its employees a comprehensive health and dental program along with a wide array of supplemental insurance programs. Illinois has long been committed to providing employees with the best possible insurance benefits at the greatest possible value.

Retirement Benefits:

In addition to health and dental insurance programs, state employees are offered a generous pension program with options that can be tailored to meet employees' needs.

Workplace Benefits:

State employees may also be eligible for other benefits such as holidays, annual leave and sick leave.

Visit our Illinois Benefits website to see a more detailed summary of other benefits which are available to state employees.

Note: The above benefits are available to most state employees with the exception of those in temporary positions. Employees in temporary, part-time and student worker positions may be eligible for all, some or none of these benefits.