Goverment Jobs
Published
February 8, 2019
Location
El Paso, Texas
Category
Job Type

Description

Minimum Qualifications

High School Diploma with four (4) years of college accounting or bookkeeping or a closely related field which includes a specialization in accounting coursework, to include two (2) years clerical type work in an office environment with cash handling experience.

Orany equivalent combination of experience and training which provides the required knowledge, skills, and abilities.

Certificates and Licenses Required (Depending on area of assignment):
May require or obtain by date of hire a valid driver's license applicable to job responsibilities, with a driving record acceptable to the County of El Paso.

Typical Duties

Performs routine clerical and administrative accounting functions that require application of basic standard bookkeeping and accounting theories, principles and techniques, and require the appropriate skill levels including basic skill levels in computer, analytical and communication skills;

Receives, processes and records cash, check or fund payments; verifies amount received is correct, issues receipt and enters and records transactions into accounting system; computes charges and refunds; responds to accounting inquiries and prepares and issues related correspondence;

Establishes and maintains a variety of accounts, including posting receipts, disbursements and other accounting transactions to appropriate spreadsheets and County financial systems;

Prepares deposits to send to bank;

Receives, processes and verifies purchase orders for payment of bills; processes and reviews invoices for payment;

Reconciles simple bank statements, ledger balances and other accounting transactions; refers problem transactions to higher level staff for assistance and problem resolution; maintains a filing system of canceled checks, bank statements and other documentation; monitors funds or line item budget balances and expenditures to ensure budget does not exceed budgeted line items;

Prepares periodic reports reflecting receipts, disbursements, ledger balances and other accounting transactions; collects, analyzes and summarizes accounting information; produces various spreadsheets and reports using established or other formats;

Performs special projects assigned when needed;

Substitutes, if assigned, during temporary absences by performing delegated duties sufficient to maintain continuity of normal operations;
Commits self to providing excellent customer service and demonstrate commitment through cooperative team and individual efforts; and

Creates a high quality work culture through participation in and emphasis on training and mentoring to develop leadership, management, and technical skills in self and all employees, including safety related training and skills;

Depending on area assigned:
Accepts receipts and cash delivered from other offices; provides distribution to appropriate personnel;

Verifies the balancing of daily receipts to cash; verifies credit card receipts to credit card batch summary totals; compiles daily receipts for all County offices and contracted offices; reconciles daily receipts and total cash to a summary report;

Prepares daily deposits for satellite and contracted offices; records data on log sheets;

Prepares reports regarding fees collected; posts fees; issues refund checks; posts information regarding returned checks and returned check fees;

Ensures compliance is met on grant funds; processes travel reimbursement requests for grant funds;

Identifies delinquent accounts and insufficient payments; verifies receipts and/or cash register tapes to checks and cash received, identifies errors, and makes necessary corrections; reconciles account ledgers and ensures that accounts balance;

Processes checks returned for insufficient funds for collection and makes necessary adjustments to accounting records;

May execute wire transfer slips or prepares deposits for submission to County Treasurer. Verifies completion of funds transactions to appropriate entity;

May prepare purchase order or check to vendor, call vendors for quotes, enter requisitions, and receive items into the financial system;

May prepare reports on delinquent accounts and other relevant information and submit for review and required action. May request that warrants be prepared based on court orders;

May process and/or audit payroll, travel, or other administrative accounting transactions;

May process funds for State agencies and disbursements for outside jurisdictions;

Maintains accounting controls and financial security by following policies and procedures and internal controls;

Maintains Excel spreadsheet regarding all conduct of criminal affairs payments;

Other Important Duties*
Performs such other related duties as may be assigned.

This classification typically performs duties at a department or office level.

As members of the County of El Paso Emergency Response System, all El Paso County employees are designated as Disaster Service Workers during a proclaimed emergency and may be required to train on emergency response and/or perform certain emergency services at the direction of their supervisor.

Job Summary

The Accounting Specialist, Intermediate under close supervision performs clerical accounting functions in accordance with standard policies and procedures. Reconciles accounting spreadsheets and bank accounts, posts information to County financial system, processes payments and cash receipts, and prepares accounting reports. This designation is distinguished from the entry Accounting Specialist classification by greater work complexity and a broader range of work activities.

Carries out clerical accounting functions related to a specific department.

Additional Information

Minimum Requirements: Knowledge, Skills, and Abilities
Knowledge of: Financial systems; basic accounting principles; processes of accounts payable and receivable; Texas Local Government Code; laws, regulations, methods, and processes associated with treasury activities; related banking operations and practices; financial record keeping methods, terminology and processes; basic accounting, money handling; English usage, grammar, punctuation and spelling; techniques for effective interpersonal communications; modern office procedures, methods and computer equipment to include Windows and Microsoft based products.

Skill/Ability to: Make arithmetical computations quickly and accurately; interpret and apply appropriate laws, codes, ordinances, and regulations; prepare reports; to post data, balance and reconcile accounts; and perform accurate calculations; plan and execute work both independently and as a team member; display a high degree of self-motivation; understand report writing and statistics; time management; work expeditiously and accurately under pressure; use various types of scanner; use 10-key calculator; learn coding; operate standard office equipment which may include computers and calculators; communicate, read, understand and follow written and oral instructions; use computerized accounting systems; prepare data in proper format for data entry; understand and maintain financial accounting files or other record systems; recognize and correct computational errors; accurately compare, post and transfer numbers; understand transactions in terms of accounting codes and classifications; prepare routine and special financial reports; communicate effectively by phone or in person; learn County accounting systems; understand the various accounts payable division processes; have organizational skills, interpersonal skills, analytical and problem solving skills; have computer skills to include spreadsheets and word processing programs ;time management skills to meet deadlines; multitask and work under time constraints; operate general office equipment; prepare and maintain records; maintain filing systems; be dependable and self-motivated; and establish and maintain cooperative and effective relationships with those contacted during the course of work; Pass a Criminal Background Check;

Each and every county position requires the following professional skills and abilities as key and necessary elements of performance:

  • Demonstrate regular and reliable attendance;
  • Work well with others and participate fully in a team oriented environment;
  • Interface with other employees and customers in a courteous and respectful manner;
  • Maintain strict confidentiality;
  • Project positive support of their department and all county organizations at all times; and,
  • Maintain and enhance the County's commitment to customer service excellence

The County of El Paso offers a very comprehensive benefit package (some benefits may not apply to part time or temporary employees) consisting of the following:
HOLIDAYS
16 holidays per year as recognized.
VACATION
Accruals are credited on a biweekly basis and available for use as it is accrued after6 monthsof continuous service. Year to year carry-over accruals are limited to twice the employee's annual rate. Part-time employees accrue vacation at half the rate of full-time employees.
10 days (1 through 4 years of service)
15 days (5 through 14 years of service)
20 days (15 years of service or over)
SICK LEAVE
Accruals are credited on a biweekly basis and available for use as it is accrued after 3 months of full time service. Employees accrue 10 days of sick leave per year.
MISCELLANEOUS PAID LEAVES
Military Leave ? 15 days of paid leave per fiscal year for active military service
Bereavement Leave ? 3 days of paid leave for the death of an immediate family member
MEDICAL HEALTH BENEFITS

Plan Costs ? Biweekly Rates

Effective January 1, 2019 to December 31, 2019

Medical
Consumer Driven Health Plan (CDHP)
No Discounts
EE Only $4.18
EE & Spouse $140.24
EE & Children $98.39
EE & Family $229.78

2% Tobacco Free Discount
EE Only -$4.10
EE & Spouse - $137.44
EE & Children - $96.42
EE & Family - $225.18

4% Wellness Screening & HRA Discount
EE Only - $4.01
EE& Spouse - $134.63
EE & Children - $94.45
EE & Family - $220.59

6% Tobacco Free AND Wellness Screening & HRA Discount
EE Only - $3.93
EE& Spouse - $131.83
EE & Children - $92.49
EE & Family - $215.99

Core Plan
No Discounts
EE Only - $27.90
EE & Spouse - $218.55
EE & Children - $168.88
EE & Family - $346.12

2% Tobacco Free Discount
EE Only - $27.34
EE &Spouse - $214.18
EE & Children - $165.50
EE & Family - $339.20

4%Wellness Screening & HRA Discount
EE Only - $26.78
EE &Spouse - $209.81
EE & Children - $162.12
EE & Family - $332.28

6%Tobacco Free AND Wellness Screening & HRA Discount
EE Only - $26.23
EE &Spouse - $205.44
EE & Children - $158.75
EE & Family - $325.35

Buy Up Plan
No Discount
EE Only - $85.45
EE & Spouse - $327.15
EE & Children -$252.79
EE & Family -$484.60

2% Tobacco FreeDiscount
EE Only - $83.74
EE & Spouse - $320.61
EE & Children - $247.73
EE & Family - $474.91

4% Wellness Screening & HRADiscount
EE Only - $82.03
EE & Spouse - $314.06
EE & Children - $242.68
EE & Family -$465.22

6% Tobacco Free AND Wellness Screening & HRADiscount
EE Only - $80.32
EE & Spouse - $307.52
EE & Children - $237.62
EE & Family -$455.52

Dental WITH Medical Plan
EE Only - $0.00
EE & Spouse - $13.63
EE & Children - $27.25
EE & Family - $40.88

Dental WITHOUT Medical Plan
EE Only - $13.63
EE & Spouse - $27.26
EE & Children - $40.88
EE & Family - $54.51

Vision
EE Only - $3.16
EE + 1 - $5.05
EE & Family - $8.21

RETIREMENT
Retirement benefits are provided by the Texas County and District Retirement Fund (TCDRS). Full-time employees become a member of TCDRS upon hire. All employees are required to contribute 7% to the retirement fund and the County matches 250% upon eligible retirements.

DEFERRED COMPENSATION
Employees may defer earnings, on a pre-tax basis, into a 457 deferred compensation program. This is an optional program.

LIFE INSURANCE
Full-time County employees are provided a basic life insurance benefit of $10,000 life insurance at no cost. Supplemental coverage is available for additional fees.

LONG-TERM DISABILITY
The Long-Term disability program provides 60% of the employees' income when the employee becomes disabled because of an illness, injury or accident for a period above90 days.

SHORT-TERM DISABILITY
The Short-Term disability program provides 60% of the employees' income when the employee becomes disabled because of an illness, injury or accident for a period shorter than 90 days.

RETIREE HEALTH INSURANCE
Employees who retire from the County are eligible to continue Health Insurance at the rate set by the El Paso County Risk Pool Board.

EMPLOYEE ASSISTANCE PROGRAM
Employees are enrolled in an Employee Assistance Program that provides a variety of counseling services.

SECTION 125 MEDICAL & DEPENDENT CARE PROGRAM
The section 125 program is optional for employees and provides a method to pay medical and dependent care expenses on a pre-tax basis.

HEALTHY LIFESTYLE REIMBURSEMENT
Reimbursement of $15 per month for 6 months of continuous gym usage.
01
Which of the following best describes the highest level of education?

  • High School Diploma or equivalent
  • Associate's Degree
  • Bachelor's Degree
  • Master's Degree
  • PhD
  • None of the above
02
Which of the following best describes your experience in accounting and bookkeeping?

  • No experience
  • Less than 1 year experience
  • 1 to less than 2 years
  • 2 to less than 4 years
  • More than 4 years experience
03
Which of the following best describes your office clerical experience?

  • No experience
  • Less than 2 years experience
  • 2 to less than 4 years experience
  • More than 4 years experience
04
Which of the following best describes your general cashiering and cash handling experience?

  • No experience
  • Less than 2 years experience
  • 2 to less than 4 years experience
  • More than 4 years experience
05
I UNDERSTAND In order for my application to be considered complete, I must answer all the questions in this application. Incomplete or illegible applications will be rejected. A rsum and/or other documents WILL NOT be accepted in lieu of a completed application. Comments such as "See Rsum" are not acceptable and will result in the application being considered incomplete.

  • Yes
  • No

* Required Question

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