Goverment Jobs
Published
March 15, 2019
Location
Colorado
Category
Job Type

Description

General Purpose

Commerce City, a dynamic, diverse community with a growing future, places great emphasis on providing a safe environment to residents and members of the industrial and business sector, and enthusiastically acknowledges the essential contribution and dedication of the police officers of the Commerce City Police Department.

The Commerce City Police Department fosters and actively engages in community-based policing initiatives that promote a standard of excellence in providing police services in Commerce City and the region. The Commerce City Police Department is hiring the most qualified candidates who can demonstrate the personal character and competency that will contribute to the Department's success. The most qualified candidates will be dedicated to service of others over self, will have experience or an articulable understanding of the community-based policing philosophy, can demonstrate their ability to communicate and problem solve effectively, and can work collaboratively in a team environment.

As a Digital Records Technician you will perform technical and administrative law enforcement work and tasks related to the control, release and disposition of digital records and evidence media created by department personnel, and body-worn and in-vehicle camera systems to be preserved as criminal justice records and/or evidence for the Commerce City Police Department. Your work will involve the management of all digital records and evidence media, and inventory maintenance.

HOW TO APPLY
Applicants must complete an online application to be considered for the position. Incomplete applications will not be considered, which includes answering questions using language such as "see resume". Resumes and cover letters may be submitted as attachments, but cannot be used to supplement completing any sections in the online application. Applicants are encouraged to provide accurate information in all documentation, as the City verifies all information for each applicant at various stages of the process. Applicants that are successful in completing the first phase of the selection process will be asked to submit a Personal History Questionnaire to complement their job application prior to being assigned to a background investigation. Applicants may be required to submit official transcripts as a part of the background investigation.

Qualified Applicants will be required to complete several stages of testing and interviews, and pass a rigorous background investigation, job suitability assessment and Chief's interview. From the Application Review to the hiring date may take up to 8 weeks.

SELECTION PROCESS

  • Application Review
  • Integrity Interview
  • Oral Board Assessment
  • CVSAExamination
  • Job Suitability Assessment
  • Personal History Questionnaire
  • Background Investigation
  • Pre-employment Drug Screening
  • Pre-employment CJIS Testing and Fingerprints
  • Chief's Interview
Essential Duties & Responsibilities

?Understands and interprets open records laws as it pertains to the Colorado Criminal Justice Records Act (CCJRA), and Colorado municipal records retention laws and guidelines.
?Maintains confidentiality of information consistent with applicable federal, state and City laws, ordinances, rules and regulations.
?Receives and retains inventory, storage and retention of digital records and evidence media.
?Audits digital records and evidence media to ensure proper categorization and retention.
?Catalogues, copies, reproduces, redacts, cuts, dubs and distributes digital records and evidence media using computer software and web applications in accordance with Department policies and procedures, the Colorado Criminal Justice Records Act (CCJRA), and the Colorado Municipal Records Retention rules and regulations.
?Receives and processes written, electronic and telephone requests for the release of criminal justice records.
?Publishes records and digital media through the e-portal to the District Attorney's office as case discovery.
?Electronically enter, retrieve, review or modify data; verifies accuracy of entered data and makes corrections; utilizes word processing, database, or other computer programs.
?Prioritizes work tasks to ensure operational efficiency and compliance with policies, procedures, regulations and public records laws.
?Assists prosecutors and attorneys with the review and examination of digital records and evidence media, in accordance with department policies and procedures.
?Provides technical support to department personnel, attorneys and community members in the review of released or transferred digital media.
?Performs administrative duties and compiles data for periodic reports of digital media inventory, ensuring completion by specified deadlines and in accordance with established goals and objectives.
?Instructs and assists department members in the use of body worn cameras, uploading and storage of digital media records and evidence. Monitors and initiates digital media disposition upon review of court disposition orders, statutes of limitations and records retention policies.
?Testifies in criminal or civil court or other public hearings to verify the integrity of digital records and evidentiary media collected or protocols followed for collection and redaction in order to authenticate such media.
?All employees must model and demonstrate the City Values at all times during the course of employment; to include: Integrity, Collaboration, Innovation, Respect and Excellence.

Performs other duties as assigned

Minimum Qualifications

MINIMUM REQUIREMENTS

  • Must be at least 21 years of age
  • Must have earned a high school diploma, GED or equivalent
  • Must have a minimum of two (2) years of work experience in customer service
  • Must have a minimum of two (2) years ofwork experience in general clerical or records processing/filing
  • Must have a minimum of two (2) years of work or educational experience in computer data entry or retrieval, copying digital media, data management or information technology
  • Mustqualify for FBI certification to access the Criminal Justice Information System, which includes no felony convictions
  • Must possess a valid Colorado driver's license with a good driving record

An equivalent combination of training, experience and education that provides the required knowledge, skills and abilities may be considered

PREFERRED QUALIFICATIONS

  • Bachelor's degree in computer science or field related to law enforcement
  • Former law enforcement or crime analyst experience

Knowledge, Skills and Abilities:
?Knowledge of computers and electronic data processing
?Knowledge of digital media and the theory and practices of the duplication of digital media
?Knowledge of the City of Commerce City, municipal government services, and police department functions
?Knowledge of and ability to interpret Colorado Criminal Justice Records Act (CCJRA) and follow detailed/complex instructions
?Knowledge of English usage, spelling, grammar and punctuation
?Skill in understanding and responding to customer service needs
?Skill in typing on a computer or typewriter with accuracy; alphabetic and numeric filing
?Ability to handle confidential information
?Ability to work with broad direction and limited supervision
?Ability to work well with culturally diverse and demanding people
?Ability to establish and maintain effective working relationships with other employees and the public
?Ability to organize activities and working environment in order to complete tasks in accordance with priorities, address multiple demands, or meet deadlines with maximum efficiency
?Ability to focus attention on tasks, which may be complex, routine, or repetitive, without losing concentration or becoming distracted by external activities
?Ability to adapt to interruptions, equipment failures, unusual demands, or changing priorities
?Ability to read, understand, and apply technical manuals, complex analytical methods, and research reports
?Ability to understand and follow written and oral instructions and procedures
?Ability to communicate effectively and professionally with others
?Ability to work under pressure and respond calmly in emergency situations
?Ability to clearly and accurately express thoughts in the completion of various forms of written documents and verbal directives/communication
?Ability to deliver exceptional internal and external customer service
?Ability to work in a team environment Equipment Used, Work Environment and Physical Activities

?Driving: Drives a city or personal vehicle in the normal course of business
?Office equipment: Daily use of computer, keyboard, copier, scanner, printer, calculator, phone (desk and cell i/a). Daily use of software programs including Microsoft Office Suite, Outlook, Word, Excel, Evidence.com software, document management software, video and audio redaction/editing software, records management system software, various department software and web applications
?Other equipment: Cameras, video, audio recorders and MDTs
?Physical activities: Sits for long periods of time; light physical activity that may include walking, running, sitting, standing, stooping, bending, reaching, lifting & carrying
?Lifting: Ability to lift, carry, and exert up to 40 pounds
?Vision and hearing: Must have visual acuity to see and read paper and electronic documents. Must be able to answer telephones, communicate conversation and respond to verbal inquires
?Exposure to environmental conditions: Position generally works in an office setting with overhead lighting and long periods of screen time. May be exposed to heat, cold, odors, toxic agents, noise, vibrations, smoke, wetness, humidity, dusts, disease, weapons, explosives, bodily fluids, intense light, electrical currents, or violence
?Schedule: Position generally works a non-traditional schedule. May require weekend, evening and holiday work. May be required to be available for on-call duty, attendance at off-site meetings and after-hours events
?Additional working conditions: May be exposed to work settings that vary in convenience and comfort

NOTE:This job description is not intended to be an exhaustive list of all responsibilities and qualifications. Employees are accountable for all duties associated with this position.

HEALTH CARE PROTECTION: Employees are eligible the first of the month following the employee's date of employment.

Health Insurance: United Health Care which includes three plan options.

Dental Insurance: Dental insurance is provided through the Delta Dental Plan. Employees may select the Delta Dental PPO Base Plan option or the Delta Dental PPO Buy-UP Plan option. The Delta Dental PPO Base Plan option has a limited panel of dentists that participate in the plan. With the PPO Buy-up Plan option, approximately 98% of dentists in Colorado participate.

Vision Insurance: VSP provides the vision program. Employees may select vision coverage for themselves and their family members. This is a voluntary benefit.

DISABILITY INCOME: Employees are eligible the first of the month following the employee's date of employment.

Short Term Disability: The City provides a self-funded Short Term Disability (STD) benefit. When an eligible illness or injury occurs, employees are paid 100% of their normal weekly wage after a 40-hour waiting period.

Long Term Disability Insurance: The City has a Long Term Disability (LTD) insurance plan that pays 60% of wages, to a maximum of $6,000 per month for qualified employees. There is a 90-day disability eligibility period that coordinates with the STD plan.

SURVIVOR BENEFITS: Employees are eligible the first of the month following the employee's date of employment.

Term Life Insurance: The City pays the full premium for term life insurance at two times the annual salary up to $150,000 per employee. Spouses and dependent children are provided a $2,000 life insurance benefit.

Supplemental Life Insurance: Employees have the option to purchase additional coverage for themselves, spouse and dependents. A guarantee issue of $100,000 for employees and $50,000 for spouses is offered at the time of eligibility only.

FUTURE FINANCIAL SECURITY: Employees are eligible immediately upon hire.

401(a) Plan: The 401(a) plan makes saving for retirement easy. A 6% mandatory contribution is required of all eligible employees. In addition to the tax-deferred dollars you save, the City matches the employee's 6% contribution. City contributions are 100% vested after five years.

457 Defined Contribution Plan: Eligible employees may put additional tax-deferred dollars away for retirement. The City does not contribute to the 457. All contributions are immediately vested.

Roth IRA: Potential tax free earnings. All contributions are before tax.

FLEXIBLE BENEFIT PLAN: Employees are eligible to enroll during the first thirty days of employment and during open enrollment each year.

**Section 125 Flexible Benefit Plan: Two flexible benefit plans offer a way for employees to pay for many expenses with tax-free dollars. This includes un-reimbursed health, dental and vision expenses for the entire family and child/dependent care expenses necessary for employment.

PAID TIME-OFF BENEFITS:

**Holidays: There are 10 paid holidays each year.

**General Leave: Leave banks are granted to employees after completion of six months of full-time employment. General Leave may be used for vacations, personal business, illness or other reasons as requested by the employee and approved by his/her supervisor.

**Other Paid Time Off: Jury Duty, Injury Leave and Military leave are also available to employees.

ADDITIONAL BENEFITS:

Employee Assistance Program (EAP): We provide a confidential Employee Assistance Program to help support you and your family on any issue of concern. Eight private counseling sessions are available on a range of needs including, but not limited to: marital issues, parenting concerns, grief counseling, supervisor issues, and drug and alcohol abuse.

Tuition Reimbursement: The City provides a tuition reimbursement program that reimburses qualified educational expenses.

Employee Home Ownership Program: To encourage employees to reside within the City limits of Commerce City, we may provide a secured loan for down payment and/or closing cost assistance on a home in Commerce City. The employee must meet all City criteria as well as first mortgage underwriting criteria.

Personal Computer Employee Purchase Program: To encourage the development of employee computer skills, the City offers an interest-free loan to you for the purchase of computer hardware (including a Desktop or Laptop) and software. The employee must have successfully completed their 6-month Introductory Period for eligibility.

Savings Bonds: The City may offer employees the ability to purchase savings bonds through automatic payroll deduction.

Legal Shield: This voluntary program provides the opportunity for employees to have pre-paid legal services at a reduced rate or at no cost.

Aflac Insurance: This voluntary insurance offers a selection of plans that will pay for everyday living expenses, lost income, hospital co-pays and deductibles related to accidents, cancer treatment and specified health events.

Recreation Center Membership: Employees and family members are eligible for a membership to the Commerce City Recreation Center for $5.00 per person per year.

Golf Course Green Fees: Employees can play the City's award winning Buffalo Run Golf Course at a rate of $9.00 for 9-holes or $18.00 for 18-holes. Employees can also purchase golf merchandise at discounted prices.

Eligibility for Pay Increases: Employees are eligible for a pay increase around the time of their annual appraisal following a successful evaluation. Pay increases do not come at the time of the six month introductory evaluation.

01
Are you at least twenty-one (21) years old?

  • Yes
  • No
02
Have you been convicted of a felony?

  • Yes
  • No
03
Have you ever received a Court Martial for a crime that is the equivalent of a felony under state or federal law, or received a Dishonorable or Less Than Honorable discharge from the U.S. military?

  • Yes
  • No
04
Have you been convicted of any misdemeanor crimes?

  • Yes
  • No
05
If you answered YES to the above question, please provide dates and offenses.

    06
    Have you ever been arrested for impersonating a police officer, interfering with a police officer, obstructing a police officer or fireman, or resisting arrest?

    • No
    • One time
    • Two or more times
    07
    Have you been convicted of any domestic violence related offense?

    • Yes
    • No
    08
    In the last twelve (12) months, have you used or possessed marijuana, or any of its derivatives in any form, whether legally or illegally?

    • Yes
    • No
    09
    In the last five (5) years, have you been convicted of using or possessing any illegal drugs including the unlawful use or possession of prescription drugs or marijuana?

    • Yes
    • No
    10
    In the past ten (10) years, have you ever illegally sold, manufactured, cultivated, transported or distributed any controlled substance, prescription drug, steroid or marijuana, or any of its derivatives in any form?

    • Yes
    • No
    11
    Do you have a valid driver's license?

    • Yes
    • No
    12
    In the last twelve (12) months, has your driver's license been suspended or revoked?

    • Yes
    • No
    13
    In the last five (5) years, has your driver's license been suspended or revoked 2 or more times?

    • Yes
    • No
    14
    In the last five (5) years, have you been convicted or received a deferred judgement for an alcohol related driving offense?

    • Yes
    • No
    15
    In the last seven (7) years, have you been convicted or received a deferred judgment for an alcohol related driving offense two (2) or more times?

    • Yes
    • No
    16
    Have you ever been involved in a traffic crash and left the scene without providing information or giving aid? (Hit and Run Accident)

    • Yes
    • No
    17
    In the last five (5) years, have you been convicted or received a deferred judgment for hit and run, or failing to remain at the scene of an accident?

    • Yes
    • No
    18
    What is your highest level of education?

    • Some High School
    • High School Diploma, GED or equivalent
    • Associate's Degree
    • Bachelor's Degree
    • Master's Degree
    • Doctorate Degree
    19
    How many years of customer service work experience do you have?

    • Less than 2 years
    • 2 to 3 years
    • 3 to 5 years
    • More than 5 years
    20
    How many years of experience do you have working in a general clerical or records processing/filing position?

    • Less than 2 years
    • 2 to 3 years
    • 3 to 5 years
    • More than 5 years
    21
    How many years of work or educational experience in computer data entry or retrieval, copying digital media, data management or information technology do you have?

    • Less than 2 years
    • 2 to 3 years
    • 3 to 5 years
    • More than 5 years
    22
    If you do not have the minimum work experience required, do you have an equivalent combination of training, experience and education that provides the required knowledge, skills and abilities?

    • Yes
    • No
    23
    If you answered YES to the above question, please explain your combination of knowledge, skills and experience that qualify you for this position.

      24
      How many years of experience in data entry do you have working with CCIC/NCIC, or an equivalent?

      • None
      • Less than 2 years
      • 2 to 3 years
      • 3 to 5 years
      • More than 5 years
      25
      How many years of experience do you have working in police records for a law enforcement agency?

      • None
      • Less than 2 years
      • 2 to 3 years
      • 3 to 5 years
      • More than 5 years
      26
      This position requires shift work which may include working days, evenings, nights, weekends and holidays. Are you able to accommodate this work schedule?

      • Yes
      • No
      27
      Describe your experience in working shift work.

        28
        Please describe examples from your work history that demonstrate your ability to multi-task, establish and coordinate priorities, and meet deadlines.

          * Required Question