Goverment Jobs
Published
February 6, 2019
Location
Oro Valley, Arizona
Category
Job Type

Description

POSITION SUMMARY

Under general supervision, facilitates the flow of documents and people through the court and accurately prepares and performs data entry of all court paperwork.

ESSENTIAL FUNCTIONS

  • Assists Judge in court by preparing all documents, assisting with court procedures, preparing Minute Entry orders and recording courtroom proceedings.
  • Maintains and updates court calendars.
  • Prepares notices, edits records in the court's case management computer system (AJACS), and notifies appropriate parties regarding court scheduling.
  • Coordinates court hearings with attorneys, witnesses, victims and any other applicable parties involved in a case.
  • Monitors courtroom digital audio recording device and prepares digital transcript as required for appeals.
  • Prepares the courtroom for hearings and trials.
  • Processes appeal packets.
  • Monitors motions filed and routes to Judge for ruling.
  • Monitors and updates forms used in court.
  • Assists other staff with general office tasks including mailing, answering telephone, responding to inquiries, faxing, coping, typing and filing and other duties as assigned.
  • Complies with Continuing Judicial Education and Training.
  • Maintains regular attendance.

ESSENTIAL KNOWLEDGE AND SKILLS:

  • Knowledge of Court policies and procedures.
  • Knowledge of personal computer hardware and software to include AJACS case management software program.
  • Knowledge of customer service techniques and methods.
  • Skill and accuracy in processing, recording, typing and researching of documents and data.
  • Skill in readily adapting to changing work situations and assignments.
  • Skill in following oral and written instructions.
  • Skill in establishing and maintaining effective working relationships with Judge, attorneys, staff and the public.
  • Ability to maintain confidentiality.
  • Ability to remain objective and calm in dealing with emotional and difficult circumstances.
MINIMUM QUALIFICATIONS

  • A high school diploma or equivalent.
  • Minimum two (2) years experience in court environment and a minimum of two (2) years customer service and clerical experience; OR an equivalent combination of formal education and experience.
  • Spanish/English bilingual preferred.
  • Must successfully complete a background investigation.
ENVIRONMENTAL FACTORS AND WORKING CONDITIONS

  • Work is performed in an indoor environment.

Why Apply

Oro Valley is a planned community cradled in the shadows of the magnificent Santa Catalina Mountains, with hiking trails through Catalina State Park, hiking and bicycle trails throughout the Town, world-class golf courses, horseback riding and a long-valued cultural tradition, vibrant for over a thousand years. Oro Valley has received many accolades through the years and is proud to have been named: Best Places to Live in Arizona, Best Towns for Families and Best Places in America to Live and Launch a Small Business.

Oro Valley is located in northern Pima County, just three miles north of Tucson, and a quick drive to the University of Arizona and Tucson International Airport. With average high temperatures of 83.4 degrees, average lows of 53.8 degrees, the town sits at an elevation of 2,640 feet, covers more than34 square miles and has a current population of 41,011. Oro Valley was incorporated in April, 1974. Oro Valley is also quickly developing a strong reputation as home to the emerging bioscience and biotech industries. We are a young, diverse, dynamic community with a responsive government and our schools are among the finest inArizona.

The Town of Oro Valley has a council/manager form of government. Six council members and the mayor are elected for four-year terms. The town manager is appointed by town council. The Town of Oro Valley provides high-quality services including: police, planning, zoning, construction, inspection, transit services, traffic engineering, street maintenance, storm water management, flood control, water utility, parks, recreation, aquatics, library, cultural resources, economic development, constituent services, community and media relations, budget development, debt and investment management, attorney services, magistrate court and more.
Town of Oro Valley currently has a benefits program that is currently offered to employees of the Town who work 20 or more hours per week on a regular basis. (Part-time employees working at least 20 hours per week may qualify for participation in the individual plans, dependent upon the specific terms of coverage.) Please click on the following link to get a full description of all the benefits that the Town of Oro Valley offers.

Town of Oro Valley Benefits Guide 2017/2018

01
Do you have a high school diploma or equivalent?

  • Yes
  • No
02
Do you have a minimum two (2) years experience in court environment and a minimum of two (2) years customer service and clerical experience; OR an equivalent combination of formal education and experience. Please explain.

    * Required Question

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