Goverment Jobs
Published
March 6, 2019
Location
(could Be Any Assigned County Location) - 301 Manny Martinez Dr., Texas
Category
Job Type

Description

Minimum Qualifications

High school diploma or equivalent and two (2) years of office/customer service with one (1) year cashier experience;

Orany equivalent combination of experience and training which provides the required knowledge, skills, and abilities.

Certificates and Licenses Required (Depending on area of assignment):
May require Deputy Clerk deputizing; may require AOP certification;

May require or obtain by date of hire a valid driver's license applicable to job responsibilities, with a driving record acceptable to the County of El Paso.

Typical Duties

Performs administrative and clerical tasks, performs data entry, may process billings; may receive payments; balances receipts with cash, credit cards, etc.; and processes mail;

Establishes and maintains files and records;

Serves as the initial point of phone, email, or personal contact for participants, outside agencies, other County departments and the general public concerning inquiries or complaints about a specific program and/or its services; researches information; make appropriate referrals for assistance;

Researches and analyzes manuals, regulations, and laws to ensure compliance with established procedures and resolves problems pertaining to customers concerns;

Ensures proper documentation is provided by the customer in order to process requests;

Receives appropriate fees; ensures that all information on check(s) is in compliance with check acceptance policy; records all pertinent information in order to cross reference transaction with valid identification and receipts;

Evaluates and ensures proper documentation;

Is responsible for handling large amounts of money and balancing daily monies (cash, checks, and credit card transactions) to receipts at close out;

Provides information to customers on all phases of service provided;

Maintains confidentiality;

Reports any equipment maintenance needs for appropriate action;

Trains on processes;

Ensures work stations are stocked with forms and necessary documents;

Substitutes, if assigned, during temporary absences by performing delegated duties sufficient to maintain continuity of normal operations;

Commits self to providing excellent customer service and demonstrate commitment through cooperative team and individual efforts; and

Creates a high quality work culture through participation in and emphasis on training and mentoring to develop leadership, management, and technical skills in self and all employees, including safety related training and skills;

Depending on area assigned:
Notarizes documents;

Certifies documents;

Provides informational material to news media and general public;

Performs criminal searches for customers and agencies as required;

Provides routine information and assistance pertaining to vehicle registration procedures, laws, rules and/or regulations; refers customers to appropriate source for complex problems or questions;

Examines, processes and/or rejects applications related to registration, such as: Renewals, temporary permits, placards, plate/sticker replacements, Internet renewals, registration exchanges, machinery plates, etc. In addition, duplicate receipts, motor vehicle inquiries, non-title trailers and process mail-in requests; to ensure compliance with departmental regulations and state registration laws;

Ensures proper identification, proof of financial liability, and when applicable, a Vehicle Identification Report (VIR) are presented at time of vehicle registration(s), as well as verifying each transaction thru the ARC system for delinquent fines;

Processes registrations;

Operates Registration and Title System (RTS) terminal from the State Motor Vehicle Department's database to retrieve information and process motor vehicle related applications;

Required to attend in-house classes and seminars conducted by the County Tax Assessor Collector, Texas Department of Motor Vehicles and other agencies, regarding changes in the rules, laws, regulations and procedures;

Ensures information is correct on application and processes the application for customers;

Verifies and processes e-file with fees under time restrictions; opens cases and prints copies of documents needed for the specific service providing;

Performs searches for arrests or warrants;

Issues agent numbers are issued in accordance with state regulations;

Files subpoenas;

Serves as liaison between the office and internal and external entities;

Schedules requests records requested by the public and ensures supporting documentation;

Index's documents recorded by the department;

Ensures compliance with state, internal and external agencies laws and regulations;

Applies regulated fees;

Requests, transfers, and checks out/in files and delivers to courts as required;

Conducts inventory of supplies and files;

Clears and releases dockets as directed;

Places restrictions on inmate accounts;

Provides inmates with balances on accounts;

Releases funds as appropriate;

Deals with foreign currency;

May be required to travel to satellite branches when assigned or at times, on very short notification;

May be required to work more than 40 hours a week, including after normal business hours, weekends, and/or holidays.

Other Important Duties
Performs such other related duties as may be assigned;

Maintains a safe and healthy work place environment;

As members of the County of El Paso Emergency Response System, all El Paso County employees are designated as Disaster Service Workers during a proclaimed emergency and may be required to train on emergency response and/or perform certain emergency services at the direction of their supervisor.

Job Summary

The Customer Relations Specialist under general supervision provides clerical, administrative, and/or cashier support to a specific County office or department. This designation is distinguished from the Office Assistant classification by greater work complexity and broader work activities.

Additional Information

Minimum Requirements: Knowledge, Skills, and Abilities
Knowledge of: cashiering and bookkeeping practices, policies, and procedures, customer service/public relations practice and procedures; English usage, office methods, adding machines; computer; procedures and equipment including filing systems.

Skill/Ability to: Learn the organization, procedures and operating details of the County department to which assigned; attention to detail and established deadlines; perform routine calculations to count currency, make change, and prepare daily cash reports; perform word processing and data entry; perform routine clerical work including maintenance of appropriate records and preparations of general reports; verify and cross check files and data; maintain confidential records and reports; be tactful and diplomatic in dealing with the public, members and government officials; operate a personal computer and various software applications; conduct mathematical calculations, communicate effectively, both orally and in writing, establish and maintain cooperative and effective relationships with those contacted during the course of work. Pass a background investigation.

Depending on area of assignment: may require bilingual in Spanish; and typing speed of 45 words per minute.

Each and every county position requires the following professional skills and abilities as key and necessary elements of performance:

  • Demonstrate regular and reliable attendance;
  • Work well with others and participate fully in a team oriented environment;
  • Interface with other employees and customers in a courteous and respectful manner;
  • Maintain strict confidentiality;
  • Project positive support of their department and all county organizations at all times; and,
  • Maintain and enhance the County's commitment to customer service excellence

The County of El Paso offers a very comprehensive benefit package (some benefits may not apply to part time or temporary employees) consisting of the following:
HOLIDAYS
16 holidays per year as recognized.
VACATION
Accruals are credited on a biweekly basis and available for use as it is accrued after6 monthsof continuous service. Year to year carry-over accruals are limited to twice the employee's annual rate. Part-time employees accrue vacation at half the rate of full-time employees.
10 days (1 through 4 years of service)
15 days (5 through 14 years of service)
20 days (15 years of service or over)
SICK LEAVE
Accruals are credited on a biweekly basis and available for use as it is accrued after 3 months of full time service. Employees accrue 10 days of sick leave per year.
MISCELLANEOUS PAID LEAVES
Military Leave ? 15 days of paid leave per fiscal year for active military service
Bereavement Leave ? 3 days of paid leave for the death of an immediate family member
MEDICAL HEALTH BENEFITS

Plan Costs ? Biweekly Rates

Effective January 1, 2019 to December 31, 2019

Medical
Consumer Driven Health Plan (CDHP)
No Discounts
EE Only $4.18
EE & Spouse $140.24
EE & Children $98.39
EE & Family $229.78

2% Tobacco Free Discount
EE Only -$4.10
EE & Spouse - $137.44
EE & Children - $96.42
EE & Family - $225.18

4% Wellness Screening & HRA Discount
EE Only - $4.01
EE& Spouse - $134.63
EE & Children - $94.45
EE & Family - $220.59

6% Tobacco Free AND Wellness Screening & HRA Discount
EE Only - $3.93
EE& Spouse - $131.83
EE & Children - $92.49
EE & Family - $215.99

Core Plan
No Discounts
EE Only - $27.90
EE & Spouse - $218.55
EE & Children - $168.88
EE & Family - $346.12

2% Tobacco Free Discount
EE Only - $27.34
EE &Spouse - $214.18
EE & Children - $165.50
EE & Family - $339.20

4%Wellness Screening & HRA Discount
EE Only - $26.78
EE &Spouse - $209.81
EE & Children - $162.12
EE & Family - $332.28

6%Tobacco Free AND Wellness Screening & HRA Discount
EE Only - $26.23
EE &Spouse - $205.44
EE & Children - $158.75
EE & Family - $325.35

Buy Up Plan
No Discount
EE Only - $85.45
EE & Spouse - $327.15
EE & Children -$252.79
EE & Family -$484.60

2% Tobacco FreeDiscount
EE Only - $83.74
EE & Spouse - $320.61
EE & Children - $247.73
EE & Family - $474.91

4% Wellness Screening & HRADiscount
EE Only - $82.03
EE & Spouse - $314.06
EE & Children - $242.68
EE & Family -$465.22

6% Tobacco Free AND Wellness Screening & HRADiscount
EE Only - $80.32
EE & Spouse - $307.52
EE & Children - $237.62
EE & Family -$455.52

Dental WITH Medical Plan
EE Only - $0.00
EE & Spouse - $13.63
EE & Children - $27.25
EE & Family - $40.88

Dental WITHOUT Medical Plan
EE Only - $13.63
EE & Spouse - $27.26
EE & Children - $40.88
EE & Family - $54.51

Vision
EE Only - $3.16
EE + 1 - $5.05
EE & Family - $8.21

RETIREMENT
Retirement benefits are provided by the Texas County and District Retirement Fund (TCDRS). Full-time employees become a member of TCDRS upon hire. All employees are required to contribute 7% to the retirement fund and the County matches 250% upon eligible retirements.

DEFERRED COMPENSATION
Employees may defer earnings, on a pre-tax basis, into a 457 deferred compensation program. This is an optional program.

LIFE INSURANCE
Full-time County employees are provided a basic life insurance benefit of $10,000 life insurance at no cost. Supplemental coverage is available for additional fees.

LONG-TERM DISABILITY
The Long-Term disability program provides 60% of the employees' income when the employee becomes disabled because of an illness, injury or accident for a period above90 days.

SHORT-TERM DISABILITY
The Short-Term disability program provides 60% of the employees' income when the employee becomes disabled because of an illness, injury or accident for a period shorter than 90 days.

RETIREE HEALTH INSURANCE
Employees who retire from the County are eligible to continue Health Insurance at the rate set by the El Paso County Risk Pool Board.

EMPLOYEE ASSISTANCE PROGRAM
Employees are enrolled in an Employee Assistance Program that provides a variety of counseling services.

SECTION 125 MEDICAL & DEPENDENT CARE PROGRAM
The section 125 program is optional for employees and provides a method to pay medical and dependent care expenses on a pre-tax basis.

HEALTHY LIFESTYLE REIMBURSEMENT
Reimbursement of $15 per month for 6 months of continuous gym usage.
01
Which of the following best describes the highest level of education?

  • High School Diploma or equivalent
  • Associate's Degree
  • Bachelor's Degree
  • Master's Degree
  • Doctoral Degree
  • None of the above
02
Which of the following best describes your office/customer service experience?

  • No experience
  • Less than 1 year experience
  • 1 to less than 2 years experience
  • 2 to less than 3 years experience
  • 3 to less than 4 years experience
  • More than 4 years experience
03
Which of the following best describes your general cashiering and cash handling experience?

  • No experience
  • Less than 1 year experience
  • 1 to less than 2 years experience
  • 2 to less than 3 years experience
  • 3 to less than 4 years experience
  • More than 4 years experience
04
Do you possess a valid driver's license with a driving record acceptable to the County of El Paso?

  • Yes
  • No
05
I UNDERSTAND In order for my application to be considered complete, I must answer all the questions in this application. Incomplete or illegible applications will be rejected. A rsum and/or other documents WILL NOT be accepted in lieu of a completed application. Comments such as "See Rsum" are not acceptable and will result in the application being considered incomplete.

  • Yes
  • No

* Required Question