Goverment Jobs
Published
February 7, 2019
Location
Fort Lauderdale, Florida
Category
Job Type

Description

REQUIREMENTS AND PREFERENCES

The Broward County Board of County Commissioners is seeking qualified candidates for the position of: CONTRACT/GRANT ADMINISTRATOR

THIS ANNOUNCEMENT WILL REMAIN OPEN UNTIL A SUFFICIENT NUMBER OF APPLICATIONS ARE RECEIVED.

This is professional and administrative work initiating, coordinating, and/or administering assigned programs or projects involving public sector procurements and/or contract, grant or lease administration.

Workof the Contract/Grant Administrator for the Facilities Management Divisioninvolves monitoring or evaluating compliance with the terms of a contract or grant which has operational responsibilities of a moderate scope and/or reviewing community agency adherence to established standards. Activities may also include monitoring or evaluating compliance with established human/public service program outcomes and associated indicators. Employees in this class are expected to initiate, coordinate and manage activities of assigned procurements, contracts, grants or leases and/or monitor or evaluate them with some independence, although all major decisions are referred to an administrative superior for advice and direction. Incumbent may serve as lead worker over clerical staff and specially assigned technical subordinates. Work is reviewed through conferences, reports and program achievements. Performs related work as required.

The Broward County Public Works Department, Facilities Management Division, provides program and administrative management of the maintenance and repairs, roads and grounds, utilities, minor renovations and capital maintenance, cleaning, paid parking, security and real property management of all County facilities and properties.

General Description

Assists in initiating, coordinating and/or administering assigned programs or projects involving public sector procurements and/or contract, grant, or lease administration.

Works under general supervision, independently developing work methods and sequences.

Minimum Education and Experience Requirements:
Requires a Bachelor's degree from an accredited college or university with major coursework in publicorbusiness administrationor closely related field.
Requires two (2)yearsin a staffor administrative capacity procuring, managing and/or monitoring contracts, grants and/or leases or closely related experience.

Special Certifications and Licenses:

Depending upon area of assignment, incumbents may be required to possess a valid Florida driver's license.
Preferences:

* Master's Degree in Business Administration or related field
* Certified Agency Buyer Certificate (CAB) OR Certified Public Procurement Officer (CPPO), OR Certified Professional Public Buyer (CPPB)
* At least three years of experience working with ERP - PeopleSoft
* At least three years preparing narrative and/or statistical reports related to contracts and programs managed
* At least two years of experience writing specifications
* Proficiency in MS Office - Word, Excel

DUTIES AND RESPONSIBILITIES

The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary.

Maintains an assignment of contracts for administration, monitoring and/or evaluation activities.

May conduct agency site visits to determine contractual compliance and efficacy of contracted programs in performing required activities and achieving outcomes.

Generates detailed contract related reports based on site visits and/or desk audits of the programs using computer software applications.

Maintains contract related data in hard copy and electronic formats.

Initiates and/or coordinates and manages all activities of a contract, grant and/or lease project which has operational responsibility of limited scope, a small-sized budget, and which may provide a supplemental county service.

Assumes project responsibility for administering, monitoring and/or evaluating the activities and operations of a contract, grant and/or lease project.

Assists in the development of projects, programs, contracts, and grants and in the development of monitoring and/or evaluation policies, procedures and schedules; may assist in developing procurement or solicitation documents as well as in the review of solicitation or procurement responses.

Assists in researching and writing new grants.

Performs analysis of grants, contracts, and/or leases; prepares statistical reports, project reports, monitoring/ evaluation reports and related data using computer software applications.

Monitors/evaluates grants, contracts and/or leases.

Provides staff assistance to an administrative superior, division or department head in specially assigned areas of operation; assists and advises on matters pertaining to contract, grant and/or lease project assigned.

Facilitates the accomplishment of work through providing, obtaining and coordinating a variety of services.

Provides administrative liaison among various county operational and administrative functions related to an assigned contract grant and/or lease; interprets and explains policy regulations and operating procedures.

Performs related work as assigned.

WORK ENVIRONMENT

Physical Demands

Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.

Unavoidable Hazards (Work Environment)

Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

None.

SPECIAL INFORMATION

Americans with Disabilities Act (ADA) Compliance:
Broward County is an Equal Opportunity Employer. The ADA requires Broward County to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.
Emergency Management Responsibilities :
Note: During emergency conditions, all County employees are automatically considered emergency service workers. County employees are subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situation and are expected to perform emergency service duties, as assigned.
County-wide Employee Responsibilities:
All Broward County employees must serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County's Employee Code of Ethics, gift, and conflict of interest policies.
All Broward County employees must establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, sex, national origin, age, disability, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression.

Broward is a dynamic county that offers an exciting, stable career with incredible employee benefits such as 12 annual holidays, accrued annual/vacation and sick leave, FRS retirement, $25,000 of free life insurance, training and development, and participation eligibility in a deferred compensation (457) plan. In addition, Broward County offers a Consumer Driven Health plan (CDH), Pharmacy coverage, Dental insurance, Vision insurance and Section 125 Flexible spending accounts for Medical Expenses and Dependent Care.Part-time 20+ benefit eligibleemployees receive the benefits described above at a reduced amount. Additional information about Broward County Benefits.

01
Each applicant must complete this supplemental questionnaire as a part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Copying and pasting your resume or stating "see resume" does NOT fulfill the requirements of the question. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and certify that your responses can be verified from information included within your applications?

  • Yes
  • No
02
What is your highest level of education obtained from an accredited college or university with major coursework in business administration or closely related field?

  • No Degree
  • Associate's Degree
  • Bachelor's Degree
  • Master's Degree
  • Doctorate
03
How many years of experience do you have in a staff or administrative capacity procuring, managing and/or monitoring contracts, grants and/or leases or closely related experience? Please attach a resume detailing this work experience.

  • less than 1 year
  • 1 year
  • 2 - 5 years
  • 6 - 9 years
  • 10 or more years
04
Describe your experience creating contracts including the types of contracts and the major steps you took from inception to bid award.

    05
    Describe your experience managing contracts including the types of contracts and the major steps you took from award to the end of the contract.

      06
      Do you possess a valid Florida driver's license?

      • Yes
      • No
      07
      Are you a Certified Agency Buyer Certificate (CAB) OR Certified Public Procurement Officer (CPPO), OR Certified Professional Public Buyer (CPPB)?

      • Yes
      • No
      08
      Describe your experience working with ERP - PeopleSoft, include number of years and companies worked for.

        09
        Describe your experience preparing narrative and/or statistical reports related to contracts and programs managed, include number of years and companies worked for.

          10
          Describe your experience writing specifications, include the number of years of experience. If none, please type "no experience."

            11
            What is your proficiency level with MS Office, Word, Excel (Basic, Intermediate or Higher Level)?

              12
              What processes and/or software have you utilized to track contracts and/or grants assigned to you (i.e. expiration dates, insurance certificates, contractual reporting requirements, etc.)?

                13
                Describe a specific example of the steps you took to resolve a problem when your supervisor was unavailable.

                  14
                  Are you aware that during emergency conditions, all County employees are automatically considered emergency service workers, and that County employees are subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situation and are expected to perform emergency service duties, as assigned?

                  • Yes
                  • No

                  * Required Question

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