The Administrative Technician is responsible for performing a variety of administrative, secretarial and special projects throughout the department. The Administrative Technician interacts frequently with members of the general public, vendors, other City employees and other governmental agencies. Regular attendance is an essential job function.Essential Job Functions
Essential Job Functions
*Performs administrative, clerical, record-keeping tasks essential to the operation of the department.
*Performs and/or assists with projects such as document proofreading, formatting, copying, and assembly.
*Monitors, orders, and maintains routine supplies and equipment for the department.
*Composes and/or produces correspondence, reports, graphs, charts, spreadsheets and miscellaneous paperwork for the department.
*Monitor and update information available on the city web page.
*Coordinate the preparation of departmental reporting as required.
*Perform special assignments, research, or other related duties and tasks as requested, required, or instructed.City of Coppell Core Competencies
Knowledge and ability to correctly apply professional/specialized expertise; skillfully manage information; properly use tools, equipment and technology; effectively allocate resources; proactively identify and resolve issues; consistently make sound decisions; correctly execute policy processes and procedures; strictly adhere to/enforce safety polices; consistently produce quality results; proactively plan and organize; consistently provide exceptional customer service.
Motivation of Self & Others: We demonstrate a core desire to serve the Public and the Organization through our commitment, passion, initiative and drive.
Leadership of Self: We motivate, inspire and influence ourselves to strive towards excellence by being positive, accountable, a team player and influential in goal achievement.
Service ?Oriented: We behave in a friendly and professional manner centering on a desire to address the needs of internal and external customers while respecting their rights and dignity by being people-oriented, helpful, understanding and compassionate.
Trustworthy: We earn the confidence of others by demonstrating both the character and the competence to fulfill our obligations with both integrity and honesty along with ethical, credible behavior.
Relational: We establish trust, cooperation, mutual respect and support with an objective to improve relationships by valuing diversity and being diplomatic/tactful, cooperative, empathetic, broadminded, flexible, respectful and compassionate/caring.
Communication: We exchange information and ideas in a manner which results in mutually supported decisions for the greater good by sharing thoughts & feelings, and through assertiveness, empathic listening, conflict resolution and deliberating/debating.
Emotional Maturity: We demonstrate the ability to manage and monitor our emotions and to assess the emotional state of others by understanding stress management, balance and consistency.
Development of Self: We are committed to improving our knowledge, skills, personal qualifications and performance through self-development.
Organizational Awareness: We are aware of the Organization's structure and culture for how we do business by understanding departmental impact on organization, interdepartmental relations and organizational culture
Global Awareness: We stay informed of issues and trends that may impact the Organization by understanding media/public relations.
Community Awareness: We have a sense of the community's culture and its impact on service delivery by understanding purpose of service, citizen/stakeholder expectations and branding.
Innovation: We successfully implement ideas that improve and/or add value to service delivery through creative thinking, continuous improvement and by being quality minded and a change agent.
Critical Thinking: We actively and skillfully conceptualize, apply, analyze, synthesize, and evaluate information to reach a sound answer or conclusion by understanding issue/problem identification, analysis, consequences, and by balancing decision factors.
Visioning: We understand the future direction of the Organization and understand the efforts and processes needed to achieve it by following the mission/values
The Administrative Technician must have a high school diploma or equivalent educational background, one (1) year of secretarial experience and training in the operation of word processing, spreadsheet software and data entry. Experience working in a municipal government setting is desirable.
EMPLOYEE BENEFITS SUMMARYFULL-TIME
The City of Coppell is self-funded and pays employee coverage for medical, dental (HMO plan), life insurance, AD&D, and long-term disability. The employee pays dependent coverage for medical, dental, life and AD&D insurance. Coverage is effective the first of the month concurrent with or following date of hire.
We offer a PPO United Healthcare Options network HRA annual rollover plan. For this plan year, the HRA funded by the City is $500 reimbursement for in-network deductibles and 20% co-insurance only. The fiscal year individual/family in-network deductible is $2,500/$5,000 with 80% coverage after deductible. Office co-pays are $40 for PCP/$50 for specialist. Basic outpatient lab work by Lab Corp is covered 100% up to $1,000. Our plan summary and premium rate sheet is on our website.
Our dental insurance is through Guardian and offers the HMO and PPO plan. Both plans include two cleanings each year per person. The HMO out of pocket is based on set fees with no deductible or maximum. The PPO plan has 80% basic coverage and 50% major coverage after a $50/$150 individual/family deductible. Orthodontia is also available on both plans for adults and children.
Our prescription benefit is through Envision Rx Options. There is a $50 brand plan year deductible. Then following applies:
30 day supply 90 day supply (mail order or retail)
Tier 1 - $5 Tier 1 (generic) - $10
Tier 2 - $40 Tier 2 (name brand) - $80
Tier 3 - $70 Tier 3 (non formulary) - $140
Specialty Drug - $300
Our vision plan is with Superior Vision with $10 exam/$25 eyewear in-network co-pays. Annual exams and most lenses are paid in full after co-pays. Frames are paid once each 12 months up to $125 retail value. Contact lenses are paid once each 12 months up to $150. The premium rates are on our website.
The City of Coppell pays 2 times your annual salary to your beneficiary up to a maximum of $400,000. Those employees age 65 and over will receive a reduced benefit. Additional voluntary individual and dependent life insurance is available through Prudential.
AD&D (Accidental Death & Dismemberment)
The City of Coppell pays 2 times your annual salary to your beneficiary up to a maximum of $400,000 in addition to your life insurance. Those employees age 65 and over will receive a reduced benefit. Additional voluntary individual and dependent AD&D insurance are available through Prudential.
Long-term Disability is equivalent to 60% of your monthly salary up to $10,000 after 90 days of qualifying disability.
TMRS (Texas Municipal Retirement System)
TMRS is your retirement program. Employees contribute 7% of gross earnings each paycheck. The City's match is 2 to 1 upon retirement. TMRS members are vested with 5 years of service. Employees are eligible to retire with 20 years of service or at age 60 with 5 years of service.
The City of Coppell has 10 paid holidays per year: New Year's Day, Martin Luther King, Jr. Day, Memorial Day, Independence Day, Labor Day, Thanksgiving (2 days), Christmas (2 days) and one personal day.
Vacation leave accrues at the end of the first full pay period and may not be used until successful completion of the initial probationary period. During the 1st year of employment, 10 days of vacation are accrued (5 days for 24 hour shift). After the 1st year, the accrual is earned at the rate of 15 days per year (7.5 days for 24 hour shift). The accrual rate increases with years of service up to 24 days annually (12 days for 24 hour shift).
Sick leave begins accruing during the first full pay period of employment at the rate of 12 days annually (6 days for 24 hour shift). The maximum cumulative accrual is 1040 hours (1560 hours for 24 hour shift).
The City of Coppell pays $6 per month for accumulated months of service in a lump sum annually in November.
The City of Coppell gives employees $150 per month to apply first towards their dependent medical premium if applicable, or invest in our ICMA 457 plan.
Deferred Compensation Plan
ICMA provides tax-deferred supplemental 457 retirement plans
Flex Spending Section 125
Employees may participate in the Flexible Benefit Plan, which corresponds to Section 125 of the IRS Code. The plan allows employees to set aside pre-tax dollars to pay for out of pocket medical, dental, vision and related health care expenses. Employees may also elect to contribute to a dependent care reimbursement account through voluntary pre-tax payroll deductions.
100% Direct Deposit
It takes two pay periods for complete processing.
Wellness Health Center
Free to City of Coppellemployees and dependents on our medical plan for health coaching and acute care.
Free individual and family membership for employees.
All employees and their families have free access to our Library.
Employee Assistance Program
The City of Coppell pays for confidential counseling on life and family issues.
The City of Coppell provides up to 24 hours (36 hours for 24 hour shift) paid leave in the event of a death(s) for current spouse, child, parent, brother, sister, stepparent, stepchild, grandparent or grandchild of an employee or employee's current spouse.
Employees receive paid leave for jury duty and other approved civil leave.
Full pay for up to 15 work days per fiscal year and one time partial pay for up to 180 days if eligible.
Anytime an employee is injured on the job during the scope of City business, the employee is covered by workers' compensation insurance.
Once initial probationary period is complete, the City provides proportional tuition only reimbursement from an approved college for job related courses within a degree plan with requirements.
Other Optional Benefits:
- High School Diploma/GED
- Associates Degree
- Bachelors Degree or Higher
- Zero to One Year
- One to Two Years
- Two to Five Years
- Five Years Plus
* Required Question