Goverment Jobs
Published
March 15, 2019
Location
Richland County, South Carolina
Category
Job Type

Description

Job Responsibilities

Under general supervision of the Criminal Records Analyst, the Administrative Assistant willprocess SLED/FBI criminal background checks and NCIC National Sex Offender Registry (NSOR) checks for child care facilities. Inform facility and/or licensing authorities in writing of the results of the OIGs review of SLED/FBI non-idents criminal background checks and maintains the child care database.

Coordinate the reconciliation of SLED/FBI responses for child care employees listed on the Live Scan DSS Daily file.Enter files/scans documents with no criminal record into IssueTrak andthe child care database, and informs licensing entities in writing of the results of the CHBCs. Notify Criminal Records Analyst of missing and incomplete SLED/FBI electronic responses.

Responsible for researching the South Carolina Judicial Public Index by county for additional criminal arrests/convictions under the laws related to the uniform traffic tickets that would preclude an individual from working with children; and conducts National Sex Offender Registry Checks (NSOR) via SLED LEMS:WEB for child care applicants.

Enter information into OIGs IssueTrak (electronic file) on all case action from the time of initial action to closure; scans necessary documentation pertinent to each case file. Assist in maintaining OIGs files and records.

Stay abreast of state/federal policies and procedures and state/federal laws and regulations associated to child care and SLED/CJIS FBI-NCIC; interpret and apply these policies, procedures, and statutes in the processing and dissemination of CHBCs.

Act as a liaison with inter-agency and intra-agency representatives to gather and disperse information on criminal history results as processed through Live Scan case file.

Receive, stamp, and forward incoming mail correspondence to appropriate staff members and coordinates the mailing (signed cover letters, xeroxing and addressing envelopes) for completed SLED/FBI results. Assist with the main telephone line for OIG as needed.

Must be SLED CJIS NCIC certified; must keep certification current by biennial testing.

Protect confidential information by making sure it is shared on an as need basis with authorized individuals only. Lock and secure all electronic devices when not in use. DSS ID badges must be on person at all times. Attend security training as required. Minimum and Additional Requirements

A high school diploma and four (4) years of responsible clerical or administrative experience.

An Associate's Degree and two (2) years of responsible clerical or administrative experience.

Or an equivalent combination of education and experience as approved by the Division of State Human Resources.

Ability to analyze and interpret criminal history records, warrants, criminal indictments, and sentencing sheets. Ability to establish, promote, and maintain effective liaison and contacts with other agency entities, state agencies, and law enforcement to ensure prompt and reliable receipt of information. Ability to communicate effectively (oral and in writing), type, and work in a high-paced environment.

Additional Comments

If you have any periods of time when you were not employed, you must also list those periods on your employment application. A resume cannot be substituted for completing work history and education sections of the employment application. The employment application will be considered incomplete and may not be forwarded.

Must obtain SLED CJIS-NCIC terminal operator training and certification and must keep certification current by biennial testing.

If you certify on your application that you have an Associate's Degree or higher, you will be required to provide a certified official college transcript for the highest level of education you have completed upon job offer. Failure to produce an official transcript may result in termination.

DIVISION: Office of Inspector General

Benefits for State Employees

The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.

Insurance Benefits
Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.

Retirement Benefits
State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.

Workplace Benefits
State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.

Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.

01
Have you ever been terminated or forced to resign from any job? If yes, please explain.

    02
    I understand that supplemental questions are considered part of the official application. Any misrepresentation will result in disqualification from employment. Please complete the state application to include all current and previous work history and education. If there are any periods of time when you were not employed, you must also list those periods on your employment application. A resume cannot be submitted for completed work history and education sections of the employment application. The employment application may be considered incomplete and may not be forwarded. I have read and acknowledge the above.

    • Yes
    • No
    03
    I understand that it is my responsibility to provide a certified official college transcript within two (2) weeks of employment in the event I am offered a position with the Department of Social Services.

    • Yes
    • No
    04
    Do you have an Associate's Degree or higher?

    • Yes
    • No
    05
    If (YES), name your major(s) and give the date(s) you received your degree.

      06
      Have you ever been employed by the State of South Carolina? If (YES), please provide state agency.

        07
        How did you hear about this job?

        • Twitter
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        • State Job Website
        • Friend
        • DSS HR Recruiter
        • Other

        * Required Question