The Reno-Tahoe Airport Authority (RTAA) is seeking an experienced and dependable Administrative Assistant to join our dynamic Finance & Administration team. The RTAA offers a positive, professional work environment that values teamwork, honesty, respect, recognition, integrity, innovation, versatility and excellence. If this sounds like an environment in which you would THRIVE, the RTAA is a wonderful place to make a career.
There is one (1) position open. The Administrative Assistant III ? Finance & Administration reports to the Chief Financial Officer (CFO) and performs a wide variety of complex, highly-responsible secretarial and administrative support functions for the Finance & Administration Department, which includes the CFO, Accounting Division, Finance & Budget Division, and Purchasing & Materials Management Division, helping to ensure and maintain consistency with established policies, procedures and standards. The Administrative Assistant III ? Finance & Administration works under general supervision and requires the ability to exercise sound judgment and initiative.
The nature of the work also requires a general knowledge of accounting practices used in financial record keeping and reporting; excellent business communication skills including proofreading, grammar and punctuation; strong organizational skills; strong attention to detail; the ability to maintain appropriate confidentiality of highly sensitive information; the ability to coordinate multiple complex activities to meet deadlines; and the ability to establish, maintain and foster effective working relationships. A high degree of proficiency in Microsoft Office Suite is required.
Examples of Duties:
- Receive and screen telephone calls, emails, and/or correspondence; take detailed messages; assess relative importance; respond to requests for information; recommend action to resolve the request or complaint or refer to higher level staff for response or disposition.
- Promote a positive public image by responding appropriately to tenant, passenger, employee and general public questions by telephone and in person in accordance with good customer service practices.
- Provide support for the organization, scheduling and coordination of special events, projects and activities.
- Assist staff with the production of staff reports, financial reports, audit reports and budget documents.
- Utilize software to perform intermediate to advanced level document preparation and formatting functions, including Adobe Acrobat to convert files from native formats (Word, Excel, etc.) and combine into a single pdf format file, and insert and delete pages, footer and header, etc.
- Prepare, edit and produce a variety of complex materials such as letters, memoranda, Board agenda materials, and other documents. The use of proper punctuation, spelling and grammar, accuracy, and completeness is essential.
- Assist the CFO and staff with regular and special projects, including the implementation of new payroll and financial systems.
- Perform complex and advanced level tasks utilizing Microsoft Word, including tables, links, mail merge, graphs, clipart, etc.
- Provide assistance with developing Microsoft PowerPoint presentations.
- Create and maintain Microsoft Excel spreadsheets including entering data, organizing data, and formulas at the intermediate level of proficiency. Provide basic analysis of data, variances and results.
- Establish, maintain and update files as needed.
- Coordinate and process invoices for vendor and tenant companies for Airport identification, fingerprinting and insurance damage claims.
- Summarize routine financial and statistical information and reports related to department's or organizational budget, activities, and/or operations; advise management of unusual trends, funding levels and expenditures; assist with budget development by compiling information to support projected expenditures.
- Balance and reconcile various statements and accounts under the supervision of the Accounting Manager.
- Ensure date sensitive files, reports, and other data are properly tracked, and action taken in a timely manner.
- Maintain strict confidentiality of highly sensitive information.
Benefits: The RTAA offers a competitive wage and benefit package, and provides a high-quality work-life balance. Employee benefits include 100% employer paid contributions to the Nevada PERS retirement program; 100% employer paid health insurance for the employee; paid vacation and sick leave; 13-paid holidays per year; and tuition reimbursement - just to name a few!
Education: High School Diploma or equivalent certificate. An equivalent combination of relevant education and/or training may be substituted for the required experience on a year for year basis (e.g., thirty (30) semester or (45) quarter units of college course work will be considered equivalent to one year of full-time experience).
Experience: Three (3) years of increasingly responsible experience providing administrative support to a high-level official, executive, and/or senior manager.
Licensing: A valid driver's license is required at the time of application.
Experience: Experience working in an accounting and/or finance environment preferred.
How To Apply:
A fully completed official online RTAA Employment Application must be received by 11:59 p.m., Sunday, February 24, 2019. Applications for RTAA jobs are only accepted through an online process. For more information about this opportunity and to apply, visit: www.governmentjobs.com/careers/renoairport.
The RTAA Employment Application is the primary screening tool to determine an applicant's qualifications. A resume may be submitted in addition to, but not in lieu of, completing the RTAA Employment Application. While you may submit a resume, it is supplemental and will not be used to determine whether or not you have met the minimum qualifications. All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your RTAA Employment Application.
Please review our online application instruction before submitting your application to ensure that you have:
- Completed all sections on the RTAA Employment Application,
- Provided detailed information to address how you meet and/or exceed minimum qualifications for the position,
- Provided a minimum of five (5) years of employment history,
- Explained any gaps in employment of six (6) months or more within the "Work History" section.
- If you had more than one (1) position with the same employer, list each position, and the time you were in that position, separately.
Questions about the application, recruitment, and/or selection process, the physical demands of the position, or requests for a reasonable accommodation, should be addressed to the RTAA Human Resources Office at (775) 328-6450 or [email protected].
Review of Application: After submission, the application will be reviewed to determine if it is complete and if minimum qualifications are met. For those applicants found to meet minimum qualifications, the next step of the process will be an application evaluation. It is essential that applications include detailed information regarding education and experience to enable evaluation of the application.
Interview Process: Based on the application evaluation process, only the most highly qualified applicants will be considered for an interview. The interview process may include an initial panel interview, followed by subsequent assessment exercises to demonstrate the ability to perform job-related tasks and/or employment interviews with other RTAA personnel.
Pre-Employment Requirements: The RTAA requires each candidate to successfully complete employment history verification prior to being considered for employment. All employment offers are subject to successful completion/passing of a drug-screening test, a fingerprint criminal history records check, and security badging test.
Please note, the benefits outlined below are for those employed in a full-time status. Benefits for those employed in a part-time status are administered on a pro-rated basis. Applicants for part-time positions may contact RTAA HR at (775) 328-6450 for additional information regarding eligibility, coverage, and premium costs.
The Airport Authority provides employee health insurance which includes medical, prescription, dental, and vision care. Employee premiums are paid 100% by the Airport Authority, with 85% being paid for dependent coverage. Health Insurance coverage begins the first of the month following 2 months of employment.
Survivor and Disability Benefits:
Once an employee enrolls in any Airport Authority Health Insurance plan, he/she is automatically covered under the Airport Authority's survivor and income protection package, which includes:
- Annual salary +$20,000 of Life Insurance coverage for the employee.
- Dependent Life Insurance at $5,000 for covered spouse and $1,000 for each covered child.
- Up to annual salary +$20,000 Accidental Death & Dismemberment insurance if an employee suffers a serious injury or passes away as a result of a covered accident.
- Long Term Disability at 66% of the employee's basic monthly salary if an employee is unable to work as a result of a non work-related illness or injury or pregnancy up to a maximum of $6000 per month. Benefit payments begins after 60 days of continuous disability.
- Voluntary Supplemental Life Insurance is also available to purchase at group rates.
An employee may voluntarily participate in the Health Care and/or the Dependent Care FSA plans which allow the employee an opportunity to contribute a portion of their pre-tax income into an account which is then available for tax-free withdrawal with documentation of an unreimbursed healthcare or dependent care expense (i.e. healthcare co-pays, deductibles, day care expenses, etc.).
- Public Employees Retirement System (PERS) ? A great benefit of working for the Reno-Tahoe Airport Authority is the ability to participate in the PERS pension program. This program affords an employee a secure retirement after his/her years of service. All contributions into the plan are paid for 100% by the Airport Authority.
- IRS Section 457 Deferred Compensation Retirement Plan ? An employee may voluntary participate in this plan which allows the employee to defer part of his/her pre-tax income to save additional monies for retirement.
- Social Security Benefits ? Airport Authority employees are not subject to regular Social Security (FICA) deductions. However for new employees, federal law requires that the Medicare portion of the FICA is deducted from each bi-weekly paycheck (@ 1.45%).
- Vacation Leave ? An employee earns paid vacation leave from the employee's date of hire and may use approved leave after 6 months of employment. An employee accrues vacation leave as follows:
- 5 ? 10 years = 19.5 days per year
- 10 ? 20 years = 22.75 days per year
- 20+ years = 26 days per year
- Sick Leave ? An employee earns and may use approved sick leave immediately. An employee accrues 4.6 hours per bi-weekly pay period.
- Holidays ? An employee is eligible for 13 paid holidays per year, which include:
- New Year's Day
- Martin Luther King Day
- President's Day
- Memorial Day
- Independence Day
- Labor Day
- Nevada Day (Last Friday in October)
- Veteran's Day
- Thanksgiving Day
- Family Day (Friday after Thanksgiving)
- Christmas Eve
- Christmas Day
- Floating Day
- Bereavement Leave ? An employee may use approved sick leave to attend the funeral of a family member.
If funded in the annual budget, the President/CEO may distribute annual bonuses based on specific criteria for evaluating an employee's achievements.
Education Expense Assistance and Training Opportunities:
The Airport Authority provides up to $1,500 per fiscal year in Tuition Reimbursement for expenses associated with a class, seminar, conference, certification program or study course that is useful for an employee's current position or career development. Reimbursable expenses include cost of the class, seminar, conference, or certification program, books and required "consumable" supplies.
The Airport Authority also provides in-house and external training opportunities on a regular basis.
Employee Assistance Plan:
Each employee and their immediately family members may receive a family total of 10 free confidential counseling visits per calendar year with a professional counseling service. The counseling service can provide help with either personal or work related concerns.
- No state income tax in Nevada.
- Uniforms ? The Airport Authority provides uniforms to those employees who are in a position where a uniform is required.
- Direct Deposit ? Direct deposit of paychecks is available to any designated financial institution that accepts electronic transfers.
- On-the-Job Injury Income Protection ? Employees injured on the job are eligible to receive the difference between awarded temporary total disability payments and their full salary for up to 90 calendar days.
- Credit Union Membership ? Employees are eligible to join the City of Reno Credit Union.
- Jury Duty Pay ? Employees required to perform jury duty receive their regular pay for the period of absence brought about by the jury duty, in addition to being able to keep any payments received from the court.
- Hearing Exams ? The Airport Authority provides free voluntary annual hearing examinations to all employees.
- Post Employment Health Plan ? The Airport Authority provides employees with an individual account which may be used to pay for post employment health benefits. This account is funded through a variety of sources, which include accrued sick and vacation leave.
The Airport Authority also makes a variety of Voluntary Insurance programs available to all employees that may wish to participate in them. Coverage in these insurance plans is 100% paid by the employee and include:
- Additional Life and AD&D Insurance
- Short-term Disability, Accident, Critical Illness, and Cancer Insurance
- Identity Theft Protection
- Pre-paid Legal Insurance
TheAirport Authority Employee Wellness Program is a health promotion program designed to support and promote the health and well being of Airport Authority employees. Programs include: informational newsletters, health screenings and fairs that include assessments such as cholesterol, blood pressure, pulmonary lung function testing, and osteoporosis screening and special classes on a variety of health topics.
Please note,the above informationcontains highlights of the Reno-Tahoe Airport Authority's benefit offerings. It is not intended to provide a complete description of these benefits. The Airport Authority may terminate, withdraw, or modify any benefits described, in whole or in part, at any time. Furthermore, the descriptions of these benefits are not guarantees of future employment or benefits. If there is any conflict between this information and the official plan documents, the official plan documents will govern.
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