THIS POSTING IS LIMITED TO THE FIRST 50 APPLICATIONS
If your goal is to build a career that makes a difference, consider joining the dedicated people of theColorado Department of Human Services(CDHS). Our professionals strive to design and deliver high quality human and health services that improve the safety, independence, and well-being of the people of Colorado. In addition to a great location andrewarding andmeaningful work, we offer:
- Employee wellness programs
- Strong, secure, yet flexibleretirement benefitsincludingPERADefined Benefit Plan orPERADefined Contribution Plan plus401Kand 457 plans
- Medical and dental health plans
- Public Service Loan Forgiveness Program
- Paid life insurance
- Short and long-term disability coverage
- 10 paid holidays per year plus vacation and sick leave
- Excellent work-life programs, such as flexible schedules, training opportunities, and more
Our Culture & Environment
Our vision is that the people of Colorado will be safe, healthy, and prepared to achieve their greatest aspirations.Through our core values listed below,CDHSstaff are committed to:
- Making decisions with, and acting in the best interests of the people we serve, because Colorado's success depends on their well-being
- Sharing information, seeking input, and explaining our actions because we value accountability and transparency
- Managing our resources efficiently because we value stewardship
- Promoting a positive work environment, and supporting and developing employees, because their performance is essential to Colorado's success
- Meaningfully engaging our partners and the people we serve because we must work together to achieve the best outcomes
- Committing to continuous learning becauseColoradansdeserve effective solutions today and forward-looking innovation for tomorrow
This position resides in Office of Administrative Solutions/Division of Accounting.
The Office of Administrative Solutions (OAS) withinCDHSis a strategic support unit that provides business partnerships to helpCDHSprograms achieve their goals. This OAS team is driven, hard-working, forward-thinking, positive, innovative, personable, and focused on service. The OAS provides accounting, human resources, payroll, contracting and procurement services for a budget in excess of $2 billion; financial reporting for dozens of unique programs; payroll and human resources services for over 5,700 employees; leadership and support related to information technology and business resources; maintenance for over 330 buildings and 3.7 million square feet of property; and assists programs with long-range infrastructure and capital asset planning. Our goal is to ensure these services are efficient and of high quality so thatCDHScan achieve its goal of being the most effective21stcentury human services agency in the U.S.
The purpose of this position is to create and complete payment documents to pay vendor invoices and employee travel and reimbursement. The position is responsible to take steps to ensure these payments are made in a timely manner. This position is also responsible for reconciling vendor statements and maintaining electronic files of completed payment documents.This position is required to know and understand State of Colorado fiscal rules as well as Departmental rules regarding processing payments to vendors. The position must have the knowledge and ability to discover errors when reviewing documentation submitted by program when requesting payments to vendors. This position requires the ability to explain account payable procedures, rules and regulations to non-accounting personnel.
Payment Request Processing:
Receive vendor invoices and supporting documents to create payment documents. Use judgment in determining which payment document needs to be created. Contact departmental personnel regarding any problems that may occur in processing various vouchers such as missing documentation or invalid coding. Communicate with the appropriate program accountants regarding any problems with appropriation or budget issues. Modify payment documents as requested by program accountants, and monitor rejected payment documents to facilitate timely payment. Understand and interpret State, Departmental, and program rules and regulations.
Automated Document Submission Upload Processing:
Receive requests from departmental personnel to process multiple payments via the automated document submission process. Use judgment in determining which spreadsheet is appropriate. Fill in the spreadsheet, reviewing it to ensure accuracy. After uploading the documents, review them for errors and attach the documentation to each GAX or IN. Communicate with the appropriate program accountants if unable to resolve errors. Once the documents are pending/submitted, notify the appropriate program accountants that these documents are ready for approval. Understand and interpret State, Departmental, and program rules and regulations.
Organizing Daily Payment Requests:
Review the shared email inbox throughout the day, identifying payment requests that are ready to be processed, or need further review. Organize emails into daily folders, working on a first-in, first-out basis. Use judgment in determining the most efficient way to process the payment requests, by grouping them together for uploading, or by entering them individually. Communicate with others in the vouchering staff to determine the best approach, as needed. Understand and interpret State, Departmental, and program rules and regulations.
- Run Document Catalog reports from InfoAdvantage, to track progress of payments that have been submitted, rejected and finalized every week.
- Run BATJOBS and DISRQ reports to identify payments that were not released after the payment document was finalized, and bring this information to the supervisor's attention.
- Run VEND reports to assist with analyzing 1099 information for CDHS vendors.
Education and Experience:
- Three years of experience performing payroll or technical bookkeeping/accounting duties.
Two year Associates degree in accounting, finance or mathematics
At least 12 months of experience working with modern software systems
At least 12 months of experience performing data entry work in an enterprise system
At least 12 months of experience working with Microsoft Office, including excel, word and email
At least 12 months experience working with cycles and deadlines of a high level of importance
At least 12 months of experience working in a high pressure and busy work environment
At least 12 months of experience working as a contributing part of a team
Ability to learn new systems and processes that include many vital details
Payroll experience for a larger size,over 500 staff
Experience in Kronos
Experience in CORE
Must will be willing to submit to and able to successfully pass a criminal background check & pre-employment drug screening
Must be willing to work with confidential information
Must be willing to travel as necessary for training and work needs through out the state
Must have a valid drivers license
Please note thatONLY your State of Colorado job application will be reviewedduring the initial screening to access whether the applicant meets the minimum qualifications for the position. If you submit a resume and cover letter, they will be reviewed in later stages of the selection process. Therefore, it is paramount that you clearly and thoroughly describe all of your relevant experience (list your job duties) on the application,this includes completing the job history section of the application.Applications left blank, do not include your work history or marked "SEE RESUME" will not be considered in the minimum qualifications review.
Your application will be reviewed against the minimum qualifications for the position. If your application demonstrates that you meet the minimum qualifications, you will be invited to the comparative analysis process.
Note:Current and former employees (transfers, voluntary demotions and reinstatements) are required to apply and participate in the comparative analysis process.Former employees of the Colorado Department of Human Services (CDHS) who were disciplinary terminated or resigned in lieu of termination must disclose the information on your application and may not be eligible for employment atCDHS.
If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination.
Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.
Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available atwww.colorado.gov/spb.
A standard appeal form is available at:www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax:303-866-5038. Phone:303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.
The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits
Please note that each agency's contact information is different; therefore, we encourage all applicants toview the full, official job announcementwhich includes contact information and class title. Select the job you wish to view, then click onthe "Print" icon.
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