Goverment Jobs
Published
March 12, 2019
Location
Denver, Colorado
Category
Job Type

Description

Department Information

THIS POSITION IS OPEN TO CURRENT COLORADO RESIDENTS ONLY

THIS POSTING IS LIMITED TO THE FIRST 50 APPLICATIONS

About Us
If your goal is to build a career that makes a difference, consider joining the dedicated people of theColorado Department of Human Services(CDHS). Our professionals strive to design and deliver high quality human and health services that improve the safety, independence, and well-being of the people of Colorado. In addition to a great location andrewarding andmeaningful work, we offer:

  • Employee wellness programs
  • Strong, secure, yet flexibleretirement benefitsincludingPERADefined Benefit Plan orPERADefined Contribution Plan plus401Kand 457 plans
  • Medical and dental health plans
  • Public Service Loan Forgiveness Program
  • Paid life insurance
  • Short and long-term disability coverage
  • 10 paid holidays per year plus vacation and sick leave
  • Excellent work-life programs, such as flexible schedules, training opportunities, and more

Our Culture & Environment
Our vision is that the people of Colorado will be safe, healthy, and prepared to achieve their greatest aspirations.Through our core values listed below,CDHSstaff are committed to:

  • Making decisions with, and acting in the best interests of the people we serve, because Colorado's success depends on their well-being
  • Sharing information, seeking input, and explaining our actions because we value accountability and transparency
  • Managing our resources efficiently because we value stewardship
  • Promoting a positive work environment, and supporting and developing employees, because their performance is essential to Colorado's success
  • Meaningfully engaging our partners and the people we serve because we must work together to achieve the best outcomes
  • Committing to continuous learning becauseColoradansdeserve effective solutions today and forward-looking innovation for tomorrow

This position resides in Office of Administrative Solutions/Division of Accounting.

The Office of Administrative Solutions (OAS) withinCDHSis a strategic support unit that provides business partnerships to helpCDHSprograms achieve their goals. This OAS team is driven, hard-working, forward-thinking, positive, innovative, personable, and focused on service. The OAS provides accounting, human resources, payroll, contracting and procurement services for a budget in excess of $2 billion; financial reporting for dozens of unique programs; payroll and human resources services for over 5,700 employees; leadership and support related to information technology and business resources; maintenance for over 330 buildings and 3.7 million square feet of property; and assists programs with long-range infrastructure and capital asset planning. Our goal is to ensure these services are efficient and of high quality so thatCDHScan achieve its goal of being the most effective21stcentury human services agency in the U.S.

Central Accounting & Reporting/Cost Accounting provides fiscal management, accounting, financial reporting and cost accounting for the Department of Human Services at Downtown Denver District. This work unit serves to:
Assure proper accounting for department-wide capital construction projects, fixed assets and leases control, nursing home operations, budget execution and oversight, accounts payable processes, Medicaid monitoring, facility maintenance fund and utility payment control, DYC trust fund reconciliation, cash deposits, and various cost allocations;
Provide customer service, training, and mentoring to division personnel associated with accounting transactions and business processes;
Assist division personnel in the development of sound internal controls and/or accounting management;
Maintain the integrity of financial data in the State of Colorado's Financial Reporting System;
Support and complete the fiscal year-end closing;
Provide timely and accurate reports and related information to all external constituencies;
Recommend and assist in the development and implementation of new policy/business processes;
Ensure that financial reporting and business operations are processed in accordance with established CDHS policies and procedures, statutes, rules, regulations, GAAP, and applicable governmental accounting principles;
Provide accountable financial information about the state and county indirect cost accumulations and allocations there of for the Department; and
Assist Department management, the Office of the State Controller, federal government, county departments of human/social services, and others in need of indirect cost accumulation and allocation information in an efficient and timely manner.
Description of Job

The purpose of this position is to create and complete payment documents to pay vendor invoices and employee travel and reimbursement. The position is responsible to take steps to ensure these payments are made in a timely manner. This position is also responsible for reconciling vendor statements and maintaining electronic files of completed payment documents.This position is required to know and understand State of Colorado fiscal rules as well as Departmental rules regarding processing payments to vendors. The position must have the knowledge and ability to discover errors when reviewing documentation submitted by program when requesting payments to vendors. This position requires the ability to explain account payable procedures, rules and regulations to non-accounting personnel.

Payment Request Processing:
Receive vendor invoices and supporting documents to create payment documents. Use judgment in determining which payment document needs to be created. Contact departmental personnel regarding any problems that may occur in processing various vouchers such as missing documentation or invalid coding. Communicate with the appropriate program accountants regarding any problems with appropriation or budget issues. Modify payment documents as requested by program accountants, and monitor rejected payment documents to facilitate timely payment. Understand and interpret State, Departmental, and program rules and regulations.

Automated Document Submission Upload Processing:
Receive requests from departmental personnel to process multiple payments via the automated document submission process. Use judgment in determining which spreadsheet is appropriate. Fill in the spreadsheet, reviewing it to ensure accuracy. After uploading the documents, review them for errors and attach the documentation to each GAX or IN. Communicate with the appropriate program accountants if unable to resolve errors. Once the documents are pending/submitted, notify the appropriate program accountants that these documents are ready for approval. Understand and interpret State, Departmental, and program rules and regulations.

Organizing Daily Payment Requests:
Review the shared email inbox throughout the day, identifying payment requests that are ready to be processed, or need further review. Organize emails into daily folders, working on a first-in, first-out basis. Use judgment in determining the most efficient way to process the payment requests, by grouping them together for uploading, or by entering them individually. Communicate with others in the vouchering staff to determine the best approach, as needed. Understand and interpret State, Departmental, and program rules and regulations.

Reporting:

  • Run Document Catalog reports from InfoAdvantage, to track progress of payments that have been submitted, rejected and finalized every week.
  • Run BATJOBS and DISRQ reports to identify payments that were not released after the payment document was finalized, and bring this information to the supervisor's attention.
  • Run VEND reports to assist with analyzing 1099 information for CDHS vendors.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

MINIMUM QUALIFICATIONS:

Education and Experience:

  • Three years of experience performing payroll or technical bookkeeping/accounting duties.
Substitutions:
Appropriate education in accounting or finance or closely related field will substitute for the required experience on a year-for-year basis.

Preferred Qualifications:

  • Two year Associates degree in accounting, finance or mathematics

  • At least 12 months of experience working with modern software systems

  • At least 12 months of experience performing data entry work in an enterprise system

  • At least 12 months of experience working with Microsoft Office, including excel, word and email

  • At least 12 months experience working with cycles and deadlines of a high level of importance

  • At least 12 months of experience working in a high pressure and busy work environment

  • At least 12 months of experience working as a contributing part of a team

  • Ability to learn new systems and processes that include many vital details

  • Payroll experience for a larger size,over 500 staff

  • Experience in Kronos

  • Experience in CORE

Conditions of Employment:
  • Must will be willing to submit to and able to successfully pass a criminal background check & pre-employment drug screening

  • Must be willing to work with confidential information

  • Must be willing to travel as necessary for training and work needs through out the state

  • Must have a valid drivers license

How to Apply (PLEASE READ CAREFULLY)

Please note thatONLY your State of Colorado job application will be reviewedduring the initial screening to access whether the applicant meets the minimum qualifications for the position. If you submit a resume and cover letter, they will be reviewed in later stages of the selection process. Therefore, it is paramount that you clearly and thoroughly describe all of your relevant experience (list your job duties) on the application,this includes completing the job history section of the application.Applications left blank, do not include your work history or marked "SEE RESUME" will not be considered in the minimum qualifications review.

Your application will be reviewed against the minimum qualifications for the position. If your application demonstrates that you meet the minimum qualifications, you will be invited to the comparative analysis process.

Note:Current and former employees (transfers, voluntary demotions and reinstatements) are required to apply and participate in the comparative analysis process.Former employees of the Colorado Department of Human Services (CDHS) who were disciplinary terminated or resigned in lieu of termination must disclose the information on your application and may not be eligible for employment atCDHS.

APPEAL RIGHTS:

If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination.

Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.

Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available atwww.colorado.gov/spb.

A standard appeal form is available at:www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax:303-866-5038. Phone:303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.

Any person with a disability as defined by the Americans with Disabilities Act (ADA) may be provided a reasonable accommodation upon request to enable the person to complete an employment assessment. To receive the accommodation, the person making the request must present medical documentation that describes the impairment which justifies the accommodation. Because it requires several days for CDHS to evaluate the request and prepare for the accommodation, it is essential for the person who believes he/she may need an accommodation to locate or obtain the documentation that he/she intends to submit well in advance of the assessment date. Failure to provide the medical documentation three days in advance of a comparative analysis could make it impossible for CDHS to prepare for and provide the requested accommodation. To request a reasonable accommodation for this assessment, please contact Bridget Clawson Braaten at303-866-4373or[email protected]or the contact listed on this announcement three days before the assessment date.

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits

Please note that each agency's contact information is different; therefore, we encourage all applicants toview the full, official job announcementwhich includes contact information and class title. Select the job you wish to view, then click onthe "Print" icon.

01
In an effort to support your needs for compensation, please list your starting salary expectations. NOTE: "Negotiable" or responses with no range given may affect your status in the selection process.

    02
    If you are using education as a substitution for required experience listed in the minimum qualifications, this position requires that unofficial transcripts be submitted with your application. If you are using this substitution, have you prepared your transcripts to attach to your application? NOTE: if transcripts are not attached, an education substitution will not be considered.

    • Yes
    • No
    03
    If you are a current or former State of Colorado Employee, please list your current (official) classification title in the space allowed. This will allow us to determine transfer, demotion, promotional, or reinstatement status. Include the telephone number of the Human Resources Office for that employment. (This information will be verified.)

      04
      Briefly summarize your technical accounting/bookkeeping experience.

        05
        Please describe your prior payroll experience.

          06
          Please describe your time keeping experience.

            07
            Describe your experience working with Kronos or another type of timekeeping system. If other than Kronos, please state what system was used.

              08
              Describe your experience working with CPPS (Colorado Personnel/Payroll System) or another type of payroll system. If other than CPPS, please state what system was used.

                09
                Please indicate the years of experience you have with the Microsoft Excel.

                  10
                  Please indicate the years of experience you have with the Microsoft Access.

                    11
                    Please indicate the years of experience you have with the Microsoft Word.

                      12
                      How do you cope with stress?

                        13
                        Describe your experience as being a part of a team. What are the benefits of a team and the pitfalls?

                          14
                          What is your ideal working environment?

                            15
                            Have you been terminated from a previous job?

                              16
                              What most interests you about this position?

                                17
                                How do you manage competing deadlines?

                                  18
                                  How do you feel when your work is not finished at the end of the day?

                                    19
                                    You must be a Colorado resident at the time of application. Are you a Colorado resident?

                                    • Yes
                                    • No
                                    20
                                    I have read and understand the entire announcement and followed all of the instructions provided therein, including: fully and accurately completing the application (see resume statements will not be accepted); answering any supplemental questions; and have attached all of the required documentation, including resume, cover letter, and transcripts (if applicable), which will all be used as part of the comparative analysis process. I understand that failure to follow all instructions and submit all required documentation may result in elimination from consideration. (Late submissions will not be accepted).

                                    • Yes
                                    • No

                                    * Required Question